Senate Human Resources Specialist and Payroll Coordinator
Today• Boston, MA
Job Description
JOB SUMMARY
The Human Resources (HR) Specialist and Payroll Coordinator is a member of the HR team and supports the Senate Office of Human Resources by providing HR services in the areas of payroll, benefits administration, new hire onboarding, recordkeeping, and employee relations. The HR Specialist and Payroll Coordinator reports to and performs work under the daily supervision of the Director of the Senate Office of Human Resources.
All applicants are required to submit a cover letter and resume.
New hires can expect a salary between $67,114 and $85,117, which will be based on related experience, education, and training.
Primary Duties and Responsibilities:
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- Prepare and process payroll to ensure the payroll system pays employees on-time and accurately.
- Develop staffing, budget, and salary reports for Senate Office of Human Resources and the Senate President's Office (SPO).
- Draft pay memos and salary letters for the SPO to authorize payroll warrants.
- Support the onboarding process for all new hires, providing required paperwork, verifying documentation and compliance, assisting with benefits enrollment, and authorizing email, network access and employee identification.
- Guide and assist employees through the annual open enrollment process and implement changes in the various internal and external databases and applications.
- Process and authorize requests for employment verifications for loans, background checks, and other personal matters with third parties.
- Receive and respond to, or redirect, a broad range of inquiries to HR from current and former employees.
- Update and maintain all electronic employee personnel and payroll records, using applicable databases and data management systems on all active and inactive Senate employees, including, but not limited to, new hires, terminations, position or office changes, changes to pay rates, and direct deposit information.
- Ensure hardcopy employee personnel files are updated to reflect and record any changes or compliance confirmation.
- Liaise with executive branch agencies with regard to leave, benefits, and other personnel matters as needed.
- Collaborate with House of Representative Human Resources staff and state agencies on joint legislative staff personnel and payroll matters.
- Verify and update information on the Comptroller's PayInfo site as an Administrator.
- Administer the Senate Human Resources Database.
- Develop and support the administration of and ensure compliance with Senate employee mandates.
- Assist the Director of Senate HR in planning and implementing initiatives, employee training programs, new employee orientation, Senate employee requirements, and development activities.
- Correspond with and on behalf of employees regarding payroll printouts of earnings, W-2's, payroll information requests, garnishment orders, or letters for employees for outside agencies and vendors.
- Review and cross-check all transactions on a daily basis and biweekly salary reports to ensure accuracy.
Other Duties and Responsibilities May Include:
- Participate in special projects as assigned.
- Support the investigation of complaints related to alleged violations of the Senate Anti-Harassment policy, Senate Anti-Discrimination policy, Senate Rules, and any other applicable equal employment laws at the direction of the Director of the Senate Office of Human Resources.
- Administer and operate DynaCash account every fiscal year under the direction of the Senate HR Director.
- Perform other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
1. One to two years of college or technical school and at least 1 year of relevant work experience, or any of the following combinations of education and experience:
Bachelor's degree in a related field; or
At least 3 years of relevant work experience.
2. Knowledge of employment practices, rules, and regulations, including affirmative action, equal employment opportunity, and diversity, equity, and inclusion.
3. Knowledge of HR operations and payroll terminology, procedures, and practices.
4. Experience working with various HR and payroll systems or software applications.
5. Knowledge of office and HR computer applications, such as Microsoft Office Suite and remote meeting platforms.
6. Strong interpersonal skills and temperament to communicate with a variety of personalities and stakeholders in a tactful, positive, collaborative, and professional manner.
7. Excellent oral and written communication skills.
8. Strong organizational skills and attention to detail.
9. Demonstrated ability to exercise discretion in handling confidential information.
10. Ability to think critically and work both independently and as part of a team.
11. Ability to produce quality work, manage a high-volume workload, and maintain accuracy under pressure in a fast-paced environment.
12. Ability to maintain a flexible schedule including working extended hours, possibly on nights and weekends.
PREFERRED QUALIFICATIONS:
- 75% state-paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Accounts and Dependent Care Assistance programs
- Low-cost basic and optional life insurance - Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
- Competitive Senate-sponsored parental leave - Tuition Benefit for employees and spouses at state colleges and universities
- Long-Term Disability and Extended Illness program participation options
- Employee Assistance Programs - Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
The Massachusetts Senate is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religious creed, national origin, ancestry, disability, gender, gender identity, sexual orientation, genetic information, pregnancy, military, and veteran status, or any other characteristic protected under applicable federal, state, or local law. Our goal is to be a workforce that is representative, at all job levels, of the diverse commonwealth we serve, and women, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Client-provided location(s): Boston, MA
Job ID: Commonwealth_of_Massachusetts-260001A8
Employment Type: FULL_TIME
Posted: 2026-02-18T18:37:42
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
Work Flexibility
- Flexible Work Hours
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Personal/Sick Days
- Volunteer Time Off
Financial and Retirement
- Pension
- Financial Counseling
Professional Development
- Promote From Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Internship Program
- Leadership Training Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program