Receptionist - Joint Committee on Community Development and Small Businesses

Job Description

About Representative Vargas: Rep. Vargas serves as the Chair of the Joint Committee on Community Development and Small Businesses and the Chair of MA Black and Latino Legislative Caucus.

Job description: Receptionist

Receptionist greets visitors and answers and correctly routes calls. Responds to internal and external inquiries and distributes accurate information. May perform some administrative activities such as scheduling, directing visitors, receiving and sending mail and packages. Performs other duties as assigned,

Reports to:

Staff Director

Responsibilities:

• Answer telephone and transfer calls;

• Greet and direct office visitors;

• Respond accurately to internal and external inquiries;

• Monitor and maintain office supply inventory;

• Utilize Microsoft Outlook;

• Maintain paper and electronic files, generally;

• May prepare office for meetings by consulting calendars and conferring with staff;

• Responsible for sorting, screening and distributing incoming and outgoing mail;

• Serve as the point of contact for issues that may arise with office equipment;

• File and scan documents;

• Recognize constituent achievements or events in district via letters, citations, etc.

• Manage the Representative's inbox and all incoming constituent correspondence/questions.

• Able to operate in a fast-paced professional office environment; handle or operate standard office equipment and occasionally lift up to 10 pounds.

Qualifications

• Ability to interact and work with diverse communities and personalities in a professional and helpful manner;

• Proficiency with standard office equipment.

• Ability to communicate with members and colleagues effectively and provide and receive feedback professionally;

• Strong organizational skills including, but not limited to, calendar and email management and ability to prioritize tasks as needed;

• Ability to follow-up and complete tasks.

Preferred Education and Work Experience:

• High School diploma with more than 2 years of professional work experience; or

• Clerical training and/or certificate.

• Prior legislative or related work experience for elected or appointed officials, advocacy groups or non-profit organizations is preferred.

Position Type/Expected Hours of Work:

This is a full-time, minimum of 37.5 hour per week position. Days of work are typically Monday through Friday. Hours vary and may include evening and weekend work to support the Member's legislative or constituent activities.

The starting salary for this role will be determined pursuant to the House's Employee Classification and Compensation Plan, which determines each employee's appropriate rate of compensation within the role's pay range based on their House experience.

Benefits: As an employee of the Commonwealth of Massachusetts, staff have access to a wide variety of health plans, including coverage of health, vision, and dental benefits. Furthermore, retirement benefits are available, depending upon one's length of employment.

The House of Representatives is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity/expression,
disability, military obligations, veteran status, or any other class protected by federal or state law.

To Apply: Email resume and cover letter to andy.vargas@mahouse.gov as soon as possible. The application period is rolling until the position is filled.