Project and Administrative Manager

Job Description

The Office of Behavioral Health Promotion and Prevention, part of the Massachusetts Department of Mental Health (DMH), is seeking an experienced Project Manager to coordinate all Office projects, manage partner commitments, and oversee deliverables for a new statewide community grant program. This position requires strong organizational skills and the ability to manage multiple complex projects while ensuring alignment with strategic goals, timelines, and compliance requirements. You will collaborate with community partners, local organizations, and stakeholders to support initiatives that promote mental wellbeing. The role includes assisting with data collection and analysis, preparing reports on project progress, coordinating technical assistance, contributing to the development of training materials and best practices, and supporting data-driven recommendations.

In addition to project management, you will provide administrative support to Office leadership, including coordinating schedules, preparing meeting materials, and facilitating communication with partners and stakeholders. You may also represent the Office at events and assist with social media activities. This dynamic role combines administrative support with hands-on project coordination, offering the opportunity to contribute to the Office's mission of promoting behavioral health across Massachusetts. If you are passionate about health promotion, detail-oriented, and skilled in managing complex initiatives, this position offers a meaningful and collaborative environment to make an impact.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Coordinate multiple Office projects, ensuring timely completion and high-quality outcomes aligned with project goals and timelines.
• Develop and maintain project plans, status reports, timelines, and budgets to guide the execution of behavioral health initiatives.
• Monitor project progress, track milestones, and provide regular updates to Office leadership.
• Assist in the preparation and submission of grant proposals, ensuring alignment with the organization's strategic goals and objectives.
• Coordinate multiple grant-funded projects, ensuring timely completion and high-quality outcomes aligned with project goals and timelines.
• Ensure compliance with grant requirements and track goal achievement for all grant-funded projects.
• Coordinate expert technical support to community partners, including the development of training materials and best practices.
• Foster and manage partnerships with local organizations and stakeholders to enhance community-based behavioral health efforts.
• Support strategic planning and evaluation activities by assisting with data collection and analysis, preparing project reports, and contributing to data-driven recommendations.
• Provide administrative support to Office leadership, including scheduling, meeting coordination, preparing briefing materials, and drafting meeting minutes.
• Represent the Office of Behavioral Health Promotion and Prevention at events, engaging with stakeholders and facilitating partnerships.
• Assist with social media and communications activities to promote Office initiatives and community partnerships.

• Minimum of 3 years of experience in project management.
• Minimum of 3 years of experience in behavioral health program development, preferably in promotion and/or prevention.
• Excellent project management and organizational skills, ability to prioritize numerous tasks, and to work under time constraints.
• Strong analytical and data interpretation skills.
• Ability to manage complexity by breaking strategic projects into actionable steps and synthesizing detailed information into key insights.
• Experience in technical grant writing and implementation.
• Ability to describe program data and information concerning program operations to evaluate effectiveness.
• Excellent written and verbal communication skills.
• Ability to work with high level officials and executives and manage stakeholder and community relationships.
• Skilled at preparing executive briefings, drafting correspondence, organizing materials, and ensuring leaders are fully prepared for meetings and deadlines.
• Ability to establish harmonious working relationships and establish rapport with various stakeholders.
• Proficiency with MS Office including Outlook, Teams, Word, Excel, and PowerPoint.
• Given the population served, bilingual or multilingual fluency.