Management Analyst II
Job Description
The Management Analyst II reports directly to the Management Analyst III and is responsible for ensuring that the day-to-day management and budget needs of assigned units within the Area are met. Assist the Area Spending Managers to achieve their business needs in consideration of available resources. Analyze the reasonableness of costs, availability of funds, and compliance with Regulatory standards. Utilizing different reporting systems (MHIS, MOSAIC, CIW, HRCMS, MRS and OSD) to disseminate information in the form of financial or narrative reports, manuals, charts, graphs, tables, etc. Identify problems and make recommendations to resolve the issue. This position provides general management and business support to Area Spending Managers in running the daily operations of their programs.
Duties and Responsibilities (these are a general summary and not all inclusive)
- Review and approve non-pos spending, utilizing the Spending Plan, MOSAIC, MRS and other pertinent reports to ensure that encumbrance accounting information is accurate and has sufficient funding. Assist Spending Managers in locating needed items. Submit Request Forms to Contracts and FARM division as required. Primarily supports the Corrigan Mental Health Center, Learning & Development Office, and Site Offices in Fall River, Plymouth and New Bedford.
- Monitor spending to reduce/eliminate reversions and prior year deficiencies.
- Meet regularly with Area Spending Managers to review spending and identify and address issues/concerns.
- Assist Spending Managers in identifying state-approved vendors.
- Provide technical assistance to Area Managers as needed for the purchase of business-related commodities and services.
- Monitor the spending in the Area training allocation, maintain the Training Tracker with the Learning and Development staff, send POR's to the Area Buyer to set encumbrances for onsite trainings.
- Ensure that correct and timely information is provided to Management & Budget Contract and Procurement Services staff when procuring goods and services for the Southeast Area.
- Participates in planning for the procurement, funding, and management of assigned projects. Provides on-going updates and reports to senior managers within the Area.
- Communicates monthly, quarterly and annual financial analysis and status reports to Area managers as needed.
- Provides backup for cash management in the Southeast Area Site.
- Other duties as assigned.
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Required Qualifications
- Proven ability to use a computer to conduct research, manage databases and produce written documents.
- Ability to determine the applicability of data, exercise sound judgement and draw logical conclusions.
- Capacity to adapt to and work effectively as the situation changes.
- Ability to communicate effectively both verbally and in writing.
- Ability to interact effectively with diverse groups of people.
- Ability to work independently.
- Capacity to exercise discretion in handling confidential information.
Preferred Qualifications
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
- Awareness of the organizational structure and functions of the assigned agency.
- Knowledge of the types and uses of agency forms.
- Proficiency with Microsoft Office application skills including Word, Excel, Outlook, PowerPoint, and Teams.
- Given the population served, bilingual or multilingual fluency.
DMH Mission Statement:
The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights, and supports mental health training and research.
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis or in program administration or program management or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.
II. A Graduate degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for the required experience.
III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
Work Flexibility
- Flexible Work Hours
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Personal/Sick Days
- Volunteer Time Off
Financial and Retirement
- Pension
- Financial Counseling
Professional Development
- Promote From Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Internship Program
- Leadership Training Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program