Finance Manager, Livable Communities

DLC provides municipalities with community development block grants (CDBG) HUD funding to address a wide range of eligible housing, infrastructure, economic development, and social services targeted towards communities' low-to-moderate income households. Also, DLC implements state land use laws, and provides municipalities with funding, training and technical assistance on planning, land use, zoning, for an array of programs such as MBTA Communities, 40B, Accessory Dwelling Units (ADUs) by right, and 40R and 40Y programs.

OVERVIEW OF ROLE:

The Finance Manager for the Division of Livable Communities coordinates the fiscal operations of the Division (i.e. budgeting, accounting, reporting, federal program compliance monitoring and technical assistance to the network noted above); coordinates the delivery of financial resources to subgrantees and their audit firms in the preparation of their Office of Management and Budget OMB A-133 Single Audits through follow-up of any findings cited; exercises sign-off authority, provides leadership to staff performing compliance monitoring activities of grantees/subgrantees providing direction and oversight on software development needs of the two Information technology (IT) grant management systems used by the Division for its federal and state programs (accounting and reporting); and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems. The Finance Manager is responsible for portions of the HUD reporting through its systems including Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting (DRGR ) System. The position must also understand and integrate grant fiscal activities with state systems including the integration of the "new MMARS" system.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1.Direct and oversee all Division-related Federal, State and Bond accounts:

• Delegate Massachusetts Management Accounting and Reporting System (MMARS)-related tasks in accordance with DLC's Financial and Compliance Unit (FCU) staff structure.

• Communicate on a regular basis with the DLC Program Managers/staff; and EOHLC's Office for Administration and Finance (OAF) staff on all policies and procedures.

• Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.

2.Supervision:

• Prioritize and delegate staff assignments in accordance with duties defined in their job descriptions (Form 30s).

• Provide adequate training and technical assistance to staff and communicate priorities as needed.

• Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).

3.IT data management:

• Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.

• Provide training and direction to staff on federal financial data management (external) systems. Act as project manager to the (internal) Community Development Block Grant (CDBG) Grants Management System (GMS) (CDBG/GMS) and the Clean Air Community Action Agencies' eGovt system on issues related to federal financial compliance, reporting and electronic payment requests.

• Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).

4. Risk Management & Monitoring:

• Oversee risk management and monitoring plans for the Division's Federal programs.

• Work with program managers to ensure on-site field monitoring is coordinated with fiscal and program staff.

• Ensure that the Fiscal staff works with the program staff to ensure accuracy and consistency in preparing and monitoring reports and tracking and resolving sub-recipient compliance issues.

5. Other:

• Prepare spending plans, Division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MMARS-related issues.

• Work with EOHLC Chief Financial Officer (CFO) and the EOHLC Internal Controls Officer in providing documentation such as the Division's Internal Control Guidance for its Federal programs and documentation requested by the audit firm conducting the annual A133 Audit.

PREFERRED QUALIFICATIONS:

1. The position requires strong quantitative and analytical skills as well as knowledge of federal and state contracting, financial management, and audit regulations.

2. Knowledge of the State Massachusetts Management Accounting Reporting System (MMARS) system (and its replacement), the Commonwealth Information Warehouse (CIW) system, and the Commonwealth's budget process.

3. Strong conceptual skills and experience in systems design.

4. Strong organizational skills, concise writing skills, and experience providing leadership and guidance to staff.

5. Ability to set priorities among competing demands.

6. Knowledge of the Community Development and Community Assistance Units environment, legislation, program regulations, federal financial management regulations cross-cutting all federal programs, i.e. OMB Uniform Guidance, and U.S. Treasury cash management regulations.

7. Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities.

COMMENTS:

Please upload resume and cover letter.

This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division's Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.



PRE-OFFER PROCESS:

A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Client-provided location(s): Boston, MA

Job ID: Commonwealth_of_Massachusetts-25000857

Employment Type: FULL_TIME

Posted: 2025-12-05T18:43:05