Director of Procurement and Accounting

Job Description

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

The Massachusetts Department of Environmental Protection (MassDEP) is the state agency responsible for ensuring clean air, land, and water. Our work impacts every aspect of people's lives and is critical to the health and wellbeing of our residents and visitors. MassDEP is the lead agency for safe management of toxic and hazardous materials, promotion of waste reduction and recycling, preservation of the state's wetlands and coastal resources, air quality monitoring and pollution reduction, and so much more.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

Description:

The Massachusetts Department of Environmental Protection (MassDEP) is the state agency responsible for ensuring clean air and water, safely managing toxics and hazards, recycling solid and hazardous wastes, timely cleanup of hazardous waste sites and spills, and the preservation of wetlands and coastal resources. The Department fulfills its mission in part by enforcing compliance with environmental laws and regulations.

Under the supervision of the Director of Fiscal Management, this position ensures that all resources and financial allocations align with the mission and priorities of the Commissioner of MassDEP. Serving as a critical leader within the Commissioner's Fiscal Office, the role provides exemplary fiscal stewardship through the establishment, monitoring, and continuous improvement of accounting, budgeting, finance, and procurement policies and procedures.

• As the agency's Chief Procurement Officer, this role is responsible for managing and overseeing all procurements across the organization. Leveraging specialized knowledge, leadership, and expertise, provide guidance, oversight, and support to Bureau Administrative Directors, as well as fiscal and program staff, on all departmental service contracts, commodity purchases, and inter-departmental service agreements.
• The role also includes ensuring compliance with internal accounting controls in accordance with Chapter 647 of the Massachusetts General Laws (Internal Control Act). In addition, oversee and supervise all COMMBUYS purchasing transactions, bid postings, Notices of Intent (NOIs), and grant notifications for the entire agency.
• Supervise and manage the daily operations of the Accounts Payable Unit at MassDEP. Provide leadership, expertise, and guidance to Bureau Administrative Directors, as well as fiscal and program staff, on all aspects of accounts payable, including encumbrance management, vendor relations, expenditure analysis, payment reconciliation, and compliance. Ensure efficient and accurate processing of vendor payments while maintaining strong internal controls. Possess in-depth knowledge of the Commonwealth's MOSAIC and COMMBUYS systems to support effective oversight, coordination, and problem-solving across the agency.
• Develop, implement, and maintain comprehensive Standard Operating Procedures (SOPs) and policies for agency-wide Fiscal Operations, Procurement, and Accounts Payable. Ensure all processes meet internal control requirements in full compliance with Chapter 647 of the Massachusetts General Laws (Internal Control Act).
• Supervise and manage the staff, who serve as Cost Center Manager/s for the Commissioner's Office, with responsibility for developing annual budgets, meeting with unit leaders and directors to review expenditure patterns and approving purchase-related encumbrances and invoices. Provide oversight to the Regional Planner in reviewing requests for proposals, plans, and reports to ensure alignment with departmental goals and program guidelines. In addition, manage earmarks and trust funds (CMT), including coordinating payments and encumbrances and approving invoices.
• Collaborate with the CFO, Fiscal Management Director, and Budget Director to ensure sufficient payroll funding across all appropriations and to resolve predictive report issues each pay period. Prepare and analyze payroll projections, fiscal analyses, and budget forecasts to identify and address potential funding gaps or discrepancies promptly.
• Assist in MassDEP's fiscal and administrative functions related to the Supplier Diversity Program (SDO), employee reimbursements, vendor and customer account updates, and the agency's bill-paying and prompt-pay discount initiatives. Respond to inquiries and resolve concerns from both internal staff and external vendors and customers to ensure efficiency, accuracy, and compliance.
• Serve as MassDEP's MOSAIC advisor to the Office of the State Comptroller, providing technical assistance and guidance to fiscal staff on MOSAIC-related issues.

• Strong analytical, organizational, and critical thinking skills.
• Ability to perform effectively in a high-volume, time-sensitive financial environment with significant accountability.
• Solid experience in accounting, budgeting, and expenditure tracking.
• Knowledge of Massachusetts General Laws related to procurement, financial practices, and internal controls.
• Ability to interpret and apply government laws, regulations, and policies.
• Proficiency in financial and procurement systems (Mosaic, COMMBUYS, CIW).
• Ability to analyze and evaluate complex financial and accounting reports.
• Excellent written and verbal communication skills, including clear and strategic reporting.
• Strong leadership, supervisory, and personnel management abilities.
• Minimum of five years of managerial experience; Strategic Sourcing Certificate (OSD) preferred.