Contracted Tiered Math Academy Coordinator

Please note that pursuant to Massachusetts general law, contracted employees are not paid for the eleven scheduled holidays, do not receive any paid, vacation, personal leave benefits, or contribute to the state retirement system or social security. As a state contracted employee, you must participate in direct deposit and contribute towards the Commonwealth of Massachusetts state alternate retirement plan, ("OBRA Plan").

The Office of STEM is part of DESE's Center for Instructional Support and consists of four disciplines: Mathematics, Science and Technology/Engineering, Digital Literacy and Computer Science, and Comprehensive Health and Physical Education. In Massachusetts, mathematics education builds students' understanding and skills through active engagement in meaningful mathematics. This role will support the coordination and monitoring of the scopes of work outlined in the Tiered Math Academy webpage, and other projects as needed based upon funding.

The primary duties of this position include:

Supporting the Tiered Math Academy Programming

1. Coordinate and monitor the contract with selected vendor who provides Tiered Math Academy Programming to LEAs including:

• Assist with developing procedures for coordination and monitoring of the overall project
• Implement procedures for coordination and monitoring of the overall project
• Maintain timely and excellent working relationships with participating LEAs and vendor staff
• Monitor and support the vendor as they coordinate with LEAs,
• Assist with general administrative duties and communications with participating LEAs such as data-entering information, maintaining file systems, drafting correspondence, and responding to e-mail and voice mail inquiries

2. Work with Management Analyst to oversee billing and account management

• Review incoming invoices and required documentation and negotiate as needed with DESE staff and vendors to ensure invoice accuracy
• Maintain accurate and up-to-date record coordination between LEA and vendor so that billing may happen in a timely manner
• Communicate billing needs and support submission of invoices to Accounts Payable
• Create, track and manage the monthly budget of this program, providing updates to the program manager

3. Program Evaluation:

• If a 3rd party evaluator is chosen, coordinate with the contracted 3rd party program evaluator, including communication with vendor and LEAs

Coordination of the Tiered Math Academy Targeted Grants

1. Create and manage the grants in the Grants Management System in coordination with the Management Analyst.

2. Complete general administrative duties and communications with DESE grant lead, participating LEAs, and vendor

a. Data-entering information
i. Maintaining file systems
ii. Drafting correspondence
iii. Responding to e-mail and voicemail inquiries

3. Support ongoing communication with awarded LEAs with regard to their grant including:

a. Revising budget to match spending within the spirit of the program
b. Updating on spending plan and available monies
c. Using funds appropriately

4. Work with Management Analyst to support grant management including:

a. Processing line-item amendment requests
b. Communicating remaining balances

Perform related duties and assist with additional projects as needed.

Preferred qualifications:

Applicants must have full-time or part-time, teaching, administration, or coordination experience in a school or district setting

Excellent organizational and communication skills

Absence of direct or indirect financial interest in any vendors that may apply for the related bid opportunities

Experience and fluency with Microsoft Office Products (including Excel).

Experience with program coordination, program planning and/or program analysis

Demonstrated commitment in working towards racial equity in education

Familiarity with student information systems

Familiarity with Microsoft Teams and SharePoint, Google Products, Zoom

Please include a cover letter and resume with your submission.

Questions regarding this position or the application process should be directed to Dawn.E.DeRoche@mass.gov.

Qualifications

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Client-provided location(s): Revere, MA

Job ID: Commonwealth_of_Massachusetts-250006WR

Employment Type: PART_TIME

Posted: 2025-09-30T18:34:09