Contract Specialist II

Job Description

The Department of Mental Health (DMH) is seeking a dynamic, self-motivated, and experienced individual to fill the role of Contract Specialist. This position is responsible for coordinating and processing contract payment activities for the DMH Management and Budget Purchase of Service (POS) Department. Assist in the preparation and analysis of expense reporting; budgetary and financial analysis; and other duties as required.

Duties and Responsibilities (these are a general summary and not all inclusive):

• Processes all payment and disbursement aspects of a contract portfolio related to multiple programs and providers within the Department. Utilizes Electronic Invoicing Management (EIM), MOSAIC and CIW to monitor and report contract activities.
• Serve as a POS accounts payable liaison with respective managers throughout the Department. Provides assistance in the development of the POS spending plans for the various Areas within the Department.
• Performs auditing, processing and recording of monthly expenditure documentation through both the EIM & MOSAIC systems to be in compliance with contract terms, conditions and performance measures.
• Assist in the preparation, analysis and distribution of monthly expenditure status reports to senior management of the Bureau and the Areas.
• Provide POS Accounts Payable and other related training to both DMH staff and provider community.
• Assists in the development of policies and procedures.
• Other duties as required

Required Qualifications:

• Proven capability to exercise sound judgment with the ability to oversee highly sensitive and confidential information; prioritize and adjust work assignments to meet changing situations, emergencies, demands and changing program requirements.
• Capacity to comprehend, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
• Aptitude to interrupt documents such as contracts and leases, analyze, determine and draw conclusions on the applicability of data and provide appropriate recommendations by written reports and presentations.
• Experience gathering information by examining records, documents, and questioning individuals.
• Solid verbal and written communication skills, with proficiency establishing and maintaining harmonious working relationships with others along with the ability to draft concise, detailed reports, charts graphs and provide support to staff.
• Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Proficient usage of Microsoft Office products including Excel, PowerPoint, Word, and Outlook

Preferred Qualifications:

• Given the population served, bilingual proficiency.

Please note: The incumbent may be required to work at our Boston office as needed.

DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights, and supports mental health training and research.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or technical experience in business administration, management, or public administration, the major duties of which included contract management or contract administration, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required experience.

II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Special Requirements: None

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Client-provided location(s): Westborough, MA

Job ID: Commonwealth_of_Massachusetts-2600020Z

Employment Type: FULL_TIME

Posted: 2026-04-07T18:41:19