Business Management Specialist - ARP

Job Description

Position Summary

Incumbents of positions in this series oversee general business activities; review requisitions, purchase requests, payrolls, contracts, etc.; review proposals for agency programs and projects; monitor agency expenditures; review and analyze financial reports and other documents; review and analyze data concerning fiscal control methods and fiscal data collections systems; provide technical assistance to agency staff, contractors and others; confer with agency staff; and perform related work.

The basic purpose of this work is to oversee and monitor the general business/fiscal activities of an assigned state agency of institution.

This position supports the Accident Recovery Program (ARP), a statewide program of MassDOT Highway Division responsible for the repair or replacement of damaged highway appurtenances, the accurate insurance reimbursement to emergency repair contractors, and consistent statewide program execution.

Duties and Responsibilities

Program Coordination & Administrative Management

• Supports the Manager in the administration of program activities in accordance with ARP SOPs, MassDOT policies, and MGL Chapter 6C, Section 38.
• Tracks ARP permits and verifies forms from issuance through work completion, ensuring required documentation is complete and properly routed.
• Assists with the preparation, review, and organization of ARP Forms (ARP-1 through ARP-6), identifying deficiencies and coordinating corrections with districts or contractors.
• Maintains organized electronic records and databases for all ARP-related correspondence and documentation.
• Assists the Manager with updating ARP forms, guidance documents, and internal procedures.
• Supports coordination of training for district staff and contractors related to ARP administrative processes and documentation requirements.

Operational Support & District Coordination

• Serves as a point of contact on routine ARP process questions and documentation requirements.
• Tracks ARP permits for emergency and non-emergency repairs and maintains current status logs.
• Observes information flow between districts, contractors, insurers, and the ARP Manager to support timely decision-making.
• Provides assistance to Districts in tracking non-emergency response activities, including contractor response times and submission of ARP documentation.
• Reviews consolidated ARP submission packages for completeness prior to managerial review.

Financial Management

• Tracks insurance commitments, reimbursements, and contractor payment milestones.
• Reviews documentation submitted in support of insurance reimbursement to ARP contractors for accuracy and completeness.
• Ensures required approvals, including Release and Authorization to Pay (ARP-5), are in place before contractor payments are processed.
• Monitors trends related to claim delays, insurer responsiveness, and documentation issues, and elevate concerns to Manager.

Compliance Support and Coordination

• Assists with compliance reviews by identifying documentation gaps and procedural inconsistencies.
• Tracks trends, identify recurring issues, and support program improvements.
• Supports the Manager and district staff in compiling records related to contractor performance issues, corrective actions, or enforcement actions.

Reporting, Metrics & Recordkeeping

• Tracks and maintains ARP performance metrics such as turnaround times, emergency response compliance, and insurance recovery rates.
• Prepares routine reports, summaries, and briefing materials.
• Ensures digital retention of all ARP completion packages.

Preferred Qualifications

• High level of attention to detail and ability to work successfully in deadline driven environment of competing priorities.
• Experience supporting a state transportation agency or highway maintenance program.
• Background or familiarity with claims administration, insurance claims, cost recovery, contract compliance, or financial tracking.
• Familiarity with operational practices related to highway maintenance, public sector program coordination, and MassDOT 2020 Standard Specifications for Highways and Bridges.
• Familiarity interpreting technical documents such as scopes of work and inspection reports.
• Working knowledge of administrative processes such as documentation standards, permitting processes, insurer commitments to pay, reimbursement workflows, contractor compliance requirements, and contractor payment controls is required or must be quickly learned.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) three years of full-time or equivalent part-time, professional experience in business administration or business management in a supervisory, administrative or managerial capacity, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. A Bachelor's degree with a major in business administration or business management may be substituted for a maximum of two years of the required experience. *

II. A Master's degree or higher with a major in business management, finance or a related field may substituted for the required experience.

Education toward such degree will be prorated on the basis of proportion of the requirement actually completed.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857-274-1935.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Client-provided location(s): Boston, MA

Job ID: Commonwealth_of_Massachusetts-260000IB

Employment Type: FULL_TIME

Posted: 2026-01-31T18:36:36