Senior Assistant

Manager: OU PACS VP
Location: Shanghai
Role Type: Individual Contributor
Language: Fluent English & Mandarin

Please note: This role is not a fully remote position. The selected candidate will need to be based in Shanghai and follow our hybrid work setup

Role Summary

Join the Coca-Cola Company, a global leader in the beverage industry, as we seek an Administrative Assistant to become a part of our dynamic team. We are looking for a candidate who is flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. This role offers the opportunity to work cross-functionally at all levels within the company, connecting with others and contributing to our fast-paced, innovative environment.

What You'll Do for Us:

• Scheduling and managing executive calendars, prioritizing, and resolving related conflicts, and proactively scheduling important meetings with internal and external individuals.
• Organizing and coordinating travel and related requirements, ensuring all arrangements are compliant with the Company's Travel Policy.
• Providing support in arranging meetings, handling logistics, and providing hospitality for Senior Management or guests of the department.
• Performing general clerical and administrative duties, including scanning, copying, faxing, filing, data entry, and Procure-to-Pay processing.
• Tracking and supporting department budget management, including T&E planning and monitoring.
• Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally.

Qualifications & Requirements:

• High School diploma and some college preferred in Business, Communications, or similar field.
• 2+ years of experience in a high-level support role.
• Proven ability to be a resourceful problem-solver.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams, and Outlook.
• Strong attention to detail, interpersonal, and communication skills.
• Excellent time management and organizational skills to meet deadlines.
• Experience scheduling travel arrangements and schedule for management.
• Support experience in a professional services, sales, or marketing environment.
• Experience successfully creating and/or modifying processes.
• Good English Proficiency, both oral and written.

What We Can Do For You:

• Growth Culture: We offer the opportunity to work with and learn from all members of the team, supporting your career growth and development.
• Comprehensive Benefits: From day one of employment, you'll have access to a full array of benefits for your financial, health, and well-being.
• Work-Life Balance: We work diligently to ensure a healthy work-life balance for our employees, recognizing the importance of personal time and fulfillment outside of work.

Skills:
Purchase Orders; English Grammar; Payroll; Office Administration; Processing Expense Reports; Travel Coordination; Computer Applications; Executive Support; Microsoft Office; Workflow Management; Microsoft SharePoint; Database Entry; Office Management; Data Compilation

Client-provided location(s): Shanghai, China

Job ID: cocacola-151374972

Employment Type: OTHER

Posted: 2026-03-10T23:33:22