Executive Assistant - Compliance Department, TD Securities (US)

Work Location:
New York, New York, United States of America

Hours:
40

Line of Business:
Administration

Pay Detail:
$70,000 - $90,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

• High volume calendar management for Senior Vice President - triage incoming requests; plan efficient, streamlined days; troubleshoot conflicts with creative solutions; coordinate and confirm appointments, meetings, and events.
• Serve as a point of contact between the executive and internal/external stakeholders, including other senior-level executive assistants.
• Coordinate executive travel, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
• Process expenses ensuring timely completion.
• Logistical coordination of in-office or virtual meetings, townhalls, and offsite events; may include booking meeting spaces, technology setup, event day troubleshooting, and ordering catering with dietary restrictions.
• Maintain confidentiality: Handle sensitive information with the utmost integrity and professionalism.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Willingness to go above and beyond, including running occasional errands or assisting with other personal tasks as needed.

• Provide executive support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

• High school diploma with 5+ years of relevant experience
• Experience supporting an executive who leads global teams across multiple jurisdictions and time zones, with the ability to manage and schedule across international calendars.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)
• Ability to work independently with flexibility to coordinate processes and information across related teams and proactively anticipate needs.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
• Experience coordinating complex travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountability while simultaneously managing executive administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with highly sensitive information.
• Work with complete autonomy alongside leader.

• Reports to a TDBG Vice President (VP) and provides administrative support
• May support multiple VPs and AVPs and their respective team
• Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
• Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
• Typically has interaction with internal customers / partners
• Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
• Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
• Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
• Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions

• Post-Secondary education
• 2+ years of experience

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction
• Acts as the point of contact among executives, employees, clients and other external partners
• Manages information flow in a timely and accurate manner
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
• Manages expenses and prepares weekly, monthly or quarterly reports
• Formats information for internal and external communication - memos, emails, presentations, reports
• Takes minutes during meetings
• Screens and directs phone calls and distribute correspondence
• Supports broader team may manage office supply inventory, equipment, and other processes as required

• Prioritizes and manages own workload to meet SLA requirements for service and productivity
• Consistently exercises discretion in managing correspondence
• Understands and applies operating policies and procedures
• Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
• Escalates non-standard or high-risk activities as necessary
• Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
• Ensures necessary due diligence to support the accuracy of all activities
• Is knowledgeable of and complies with Bank Code of Conduct

• Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
• Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
• Participates in personal performance management and development activities, including cross training within own team
• Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
• Contributes to a fair, positive and equitable environment that supports a diverse workforce
• Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally

• Domestic Travel - Occasional
• International Travel - Never
• Performing sedentary work - Continuous
• Performing multiple tasks - Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds - Occasional
• Sitting - Continuous
• Standing - Occasional
• Walking - Occasional
• Moving safely in confined spaces - Occasional
• Lifting/Carrying (under 25 lbs.) - Occasional
• Lifting/Carrying (over 25 lbs.) - Never
• Squatting - Occasional
• Bending - Occasional
• Kneeling - Never
• Crawling - Never
• Climbing - Never
• Reaching overhead - Never
• Reaching forward - Occasional
• Pushing - Never
• Pulling - Never
• Twisting - Never
• Concentrating for long periods of time - Continuous
• Applying common sense to deal with problems involving standardized situations - Continuous
• Reading, writing and comprehending instructions - Continuous
• Adding, subtracting, multiplying and dividing - Continuous