Manager, Special Event Planner

Role Overview

Are you a creative, highly organized individual that thrives in creating unforgettable events that generate brand awareness, build business relationships, and boosting employee morale?

Sodexo Corporate Services segment is hiring a Manager, Special Events Planner in Mountain View, CA. This position is responsible for conceptualizing ideas for the events, creating and enforcing budgets, liaising with suppliers, communicating with clients, and ultimately ensuring that each event is flawlessly executed. The Manager, Special Event Planner will be an expert multitasker with impeccable attention to detail and have an extraordinary ability to foresee risks and anticipate needs so that attendees are impressed and entirely satisfied by the time each event ends.

What You'll Do

• Identify requirements and expectations for each event
• Implement event concepts and themes
• Prepare event budgets and processing invoices
• Plan events in line with the budget drawn-up for the event
• Organize suppliers, caterers, staff, and entertainment
• Manage set-up, tear-down, and clean-up operations
• Anticipating attendee needs and preparing against potential risks
• Conduct a pre- and post-event analysis to be able to plan properly and to also be able to improve in different areas
• Maintain good relationships with various vendors involved in the event, as well as with venue owners
• Initiate contingency plans in case of unforeseen scenarios or mishaps during an event
• Supervise activities going on during events; welcome guests and serve as the "problem-solver" on the day

What We Offer

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

What You Bring

• Strong organizational and time-management skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to work effectively with various stakeholders, including employees, vendors, and team leads.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• A proactive and adaptable mindset, with the ability to troubleshoot and problem-solve on the spot.

Who We Are

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Qualifications & Requirements

Minimum Education Requirement - Bachelor's Degree or equivalent experience

Minimum Management Experience - 3 years
Minimum Functional Experience - 3 years

Client-provided location(s): Mountain View, CA

Job ID: Sodexo-D546DA10EDA1987F5A5302F490529F75

Employment Type: OTHER

Posted: 2026-01-26T18:48:20