Event Coordinator

Role Overview

Are you passionate about delivering seamless, memorable events? Do you excel in fast-paced environments where every day brings something new? Sodexo Corporate Services is seeking an experienced Event Coordinator to support a high-profile client account in Mountain View, California.

The Event Coordinator will work closely with the Events Lead to ensure all events are executed flawlessly, from on-site setup to post-event breakdown.

This position is onsite, M-F 8am to 5pm, schedule may vary depending upon event and weekends may be required.

What You'll Do

• Support the Events Lead in the planning and execution of all employee events.
• Manage on-site event logistics, including vendor coordination, setup, and breakdown, to ensure a seamless experience for attendees.
• Act as a point of contact for attendees, answering questions and resolving any on-site issues to ensure a positive and welcoming environment.
• Assist with the sourcing and management of event vendors, including caterers, entertainers, and rental companies.
• Assist with maintaining event budgets by tracking expenses and ensuring all purchases align with the event plan.
• Assist in creating event-related communications, such as calendar invites, email announcements, and event signage, to promote attendance and engagement.
• Support the Events Lead in managing event timelines, project deliverables, and post-event analysis.

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

• Proven ability to work seamlessly with stakeholders, supporting the Events Lead to ensure alignment and execution.
• A team-first mindset, fostering effective communication and cooperation across internal groups.
• Relationship-driven collaborator who builds trust with the Events Lead and cross-functional partners to achieve results.