Administrative Assistant 2

Role Overview

Sodexo is seeking an Administrative Assistant to provide multi-departmental support for our Valet, Concierge, and Nutrition Services teams at Parkview Health System in Fort Wayne, IN. The ideal candidate is a tech-savvy professional who can pivot quickly between administrative tasks and frontline employee support.

Sodexo offers a range of services to healthcare facilities, including food, nutrition, environmental, facilities management, healthcare technology management, retail, and patient experience services. Employees at our healthcare sites play a crucial role in enhancing patient experience and well-being

What You'll Do

• Design, maintain, and update Smartsheet dashboards to track departmental KPIs, inventory, and project timelines.
• Manage timekeeping, shift adjustments, and payroll processing within the UKG platform for both departments.
• Ensure high levels of accuracy when inputting daily operational metrics, patient nutrition data, or valet volume reports.
• Produce professional documents, spreadsheets, and presentations using Word, Excel, and PowerPoint.
• Serve as the primary point of contact for new hourly employees, guiding them through the onboarding process, background checks, and initial training schedules.
• Assist hourly staff with navigating internal systems, accessing paystubs, and understanding company policies.
• Create flyers, digital signage, and internal newsletters to promote department news.
• Coordinate departmental meetings, take minutes, and distribute essential updates to a diverse workforce.

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

• Proficient skills in Microsoft Office Suite and experience with Smartsheet or similar project management tools.
• Ability to support multiple service lines with different operational needs.
• Strong interpersonal skills to effectively assist a diverse group of hourly employees.
• Exceptional time-management skills with the ability to meet strict payroll and reporting deadlines.