Field Project Coordinator

Title

Field Project Coordinator

We are RMC

Interested in working for a company that is dedicated to serving communities through the restoration of homes and businesses? A company that provides opportunities for advancement while learning alongside a group of experienced, dedicated, skilled remediation leaders? Restoration Management Company is that company. Founded on the premise of hard work, dedication, and commitment to its employees, the expansion of our services throughout the Northwest, Southwest, and Central territory has only been possible through the growth, development, and advancement of our employees! Our family-owned business has been going strong for 40 years, and we wouldn't be here without the hardworking and dedicated team we're lucky to have. Are you ready to be a part of our journey!

Description

Pay Rate: $20.35 - $24.43 Hourly (DOE)

Branch Location: 4142 Point Eden Way Hayward, CA 94545

Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Team Spirit, Integrity, Quality, Humility and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management Company.

Job Summary

The Field Project Coordinator is responsible for the support and oversight of projects from inception to completion as it relates to scheduling and coordination. This position will generally reside onsite at job location. Responsibilities for this position include performing physical tasks in support of project, as well as gathering project specific documents, dissemination of project information and generating reports.

Key Responsibilities

Core responsibilities for the position are as follows:

• Reviews and confirms job schedules with the Project Manager for the purpose of identifying staffing needs, equipment, logistics, and timelines.
• Dispatch crews during peak time. Confirms job hours and documentation are accurately accounted for on work orders and submit accordingly.
• Performs necessary tasks to help expedite the completion of the job and as directed by the Superintendent, Lead Technician or Operations Manager, may include but not limited to: Pickup and order materials, moving client contents, performing all necessary construction repairs at the highest quality while adhering to code regulations and industry standards.
• Lift and pack away contents in boxes and furniture. Haul materials, trash, and stocking jobs at the direction of the Lead Technician, depending on Division assignment.
• Assist Lead Technician in maintaining company vehicle to company standards and restock vehicle supplies as needed.
• At direction of Branch or Department Manager, may be responsible for ordering and maintaining appropriate levels of supplies and materials for branch/department.
• Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner.
• May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable.
• Updates Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.
• Creates and maintains job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed.
• Prepares daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing.
• Provides timely work status updates and recommendations to Project Managers, and Branch/Dept Manager.
• Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports).
• Download documents and label pictures uploading into appropriate systems/programs and/or job folder.
• Serve as point of contact to all office and/or project vendors, customers, and field personnel.
• Participate in production and safety meetings.
• Serve as liaison to corporate office for new forms, policies, and procedures.
• Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed.
• Responsible for keeping petty cash supply balanced, authorizing reimbursements and tracking cash flow for submission to corporate office. (Except for Corporate)
• Promote company core values, policies and procedures, ensures adherence and reports deficiencies accordingly.
• Provide administrative support to branch as needed.

• High School Diploma or equivalent.
• Work experience using basic hand tools, power tools and mild chemicals in a construction or similar work environment.
• General understanding of basic safety protocols.
• Ability to work with various building materials.
• Good grasp of English language (written and verbal), bilingual (Spanish) is a plus.
• Physically fit to perform duties described above.
• Use of good judgement and discretion with handling confidential data, works well under pressure.
• Customer service focus, with excellent interpersonal skills.
• Good knowledge in working with MS Office
• Excellent analytical and problem-solving abilities.
• Multi-tasker, with ability to meet tight deadlines, works well under pressure.
• Ability to follow directions, utilize resources.
• High attention to detail, accuracy, and proofreading
• Possess dexterity, good sense of balance, good eye/hand coordination.
• Approved Respirator physical and fit testing

• Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards.
• Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions.
• Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders. This includes proper desk setup, using adjustable chairs, and maintaining good posture while seated.
• Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. This includes the following guidelines for the proper use of office equipment and ensuring that workspaces are free from clutter to prevent trips and falls.
• Safety Training: Complete all mandatory safety training sessions, including but not limited to hazard communication, emergency response, and safe equipment handling.
• Reporting Safety Concerns: Ability to identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation.
• Emergency Procedures: Familiarize yourself with emergency procedures relevant to your specific job site, including evacuation routes, and emergency contacts.

• Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs. regularly and up to 50 lbs. with assistance.
• Physical Activities: Ability to perform tasks that require, walking, bending, reaching, crouching, kneeling, climb, squat, crawl, lift above shoulder, reach, and twist.
• Sitting and Standing: Prolonged sitting or standing required (in office, driving and/or at job sites). Regular alternating between sitting and standing
• Repetitive Motions: Continuous repetitive motion and tasks involving L/R hand movement (computer/mouse), wrists, or arms (e.g., typing, data entry).
• Machinery Operation: Capacity to operate machinery and tools as required by job tasks, which may involve fine motor skills and hand-eye coordination.
• Visual Ability: requirement for clear vision (e.g., close work, computer use, eye coordination)

• Indoor office setting for corporate roles, including working with standard office equipment (computers, phones, printers). May involve regular meetings, (in person or zoom) and collaboration with team members.

• Outdoor fieldwork at restoration sites, which may include residential, commercial, or industrial properties. Duties may involve exposure to different weather conditions (sun, rain, snow, heat).

• Potential exposure to hazardous materials, chemicals, or contaminants specific to restoration work, requiring strict adherence to safety protocols and use of PPE.
• Work after hours and weekends given our 24/7 business operations

• May include travel to and from job sites, requiring the use of company vehicles. Possibility of attending out-of-town training or conferences.