Part Time - Office Coordinator
We are looking for a dependable, detail-oriented Office Coordinator to join our team in Irvine on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.
This is a great opportunity for someone who enjoys multitasking and taking initiative.
Hours:
Tuesday & Wednesday: 8:00am - 4:30pm or 8:30am - 5:00pm
Monday, Thursday, Friday: 10:00am - 2:00pm
How you'll add value:
- Monitor and maintain inventory of office supplies and place orders as needed
- Oversee maintenance and functionality of office equipment and facilities
- Liaise with building management, service vendors, and suppliers to coordinate office needs
- Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked
- Assist in managing schedules, calendars, and meeting coordination for leadership and team members
- Provide travel booking assistance, including flights, lodging, and itineraries, when needed
- Support day-to-day administrative tasks and special projects
- Welcome and assist office guests and visitors, providing a warm and professional first impression
- Answer and route incoming calls and handle general inquiries
- Manage incoming and outgoing mail, deliveries, and shipments
- Organize and execute internal team events, office celebrations, and team-building activities
- Coordinate logistics for meetings, including room booking, refreshments, and materials
- Assist in initiatives that promote a positive, engaging, and inclusive office culture
- Maintain accurate records, including invoices, receipts, and office logs
- Processing incoming mail by scanning and sending to the appropriate department
- Support expense reporting and document filing
- Provide general assistance to colleagues and leadership across departments
- Proactively identify ways to improve processes and enhance office efficiency
Office Management & Operations
Administrative Support
Reception & Front Desk Duties
Event & Culture Coordination
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Recordkeeping & Documentation
Team & Leadership Support
What you'll need to be successful in this role:
- Minimum 2 years of experience in office coordination, administration, or a related role
- Exceptional organizational and time-management skills
- Clear, professional communication skills, both written and verbal
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Comfortable learning and using office management platforms or tools
- Friendly, approachable demeanor with a proactive, can-do attitude
- Ability to maintain confidentiality and professionalism
Why Join our amazing team?
- We're a family who prides themselves in creating innovative solutions and producing quality work.
- Our product is the secret ingredient that makes a real difference to restaurants nationwide.
- The open concept work environment that we've created is causal, collaborative and cultivates communication.
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion