Senior Executive Assistant

Our Mission

At Palo Alto Networks®, we're united by a shared mission-to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you're ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you're in the right place.

Who We Are

In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us!

We believe collaboration thrives in person. That's why most of our teams work from the office full time, with flexibility when it's needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes.

Job Description

Your CareerWe are seeking an exceptional Senior Executive Assistant to support these senior leaders within the People Team:SVP, Global Talent Org & People SciencesVP, Talent AcquisitionSr. Director, CommunicationsSr. Director, PBP ProductThis is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The role is unique in its focus on both administrative support and program management.This is an office-based position at our headquarters in Santa Clara, CA. On-site presence is essential to support our team effectively.Your Impact 1. Strategic Program & Financial ManagementCreate, track, and manage Purchase Orders (POs) for the Global Talent Organization (GTO).Program management experience is a strong plus, as a significant part of the role will be managing the PO process across GTO, in addition to calendar and expenses.Agenda management for GTO leads team meetings, Talent Enablement Team meetings and AMA forums.2. Executive Administrative SupportProactively manage complex, global calendars, coordinate complex meetings, and organize executive leadership sessions.Oversee domestic and international travel arrangements, itineraries, and expense reports.Maintain high levels of confidentiality, professionalism, and executive presence at all times.3. AI ReadinessAI-ready or comfortable with AI tools would be a significant plus to-Boost Efficiency: Automate routine administrative tasks (e.g., expense reconciliation, drafting emails, synthesizing data) using AI, thereby freeing the EA for higher-level support.Optimize Executive Time: Utilize intelligent scheduling tools for complex global calendars, proactively managing time and resolving conflicts.Enhance Strategic Output: Leverage AI for superior information management, including creating concise meeting briefings and generating automated meeting action items, directly supporting the required follow-up duties.Demonstrate Growth: Signal an adaptable, resourceful, and future-proof mindset, positioning the EA to effectively scale support as the organization evolves.4. Collaboration & Event PlanningPlan and execute internal team events, leadership meetings, and large-scale gatherings such as all-hands sessions.Partner with other Executive Assistants across the People Team and broader company to ensure seamless coordination.

Qualifications (Additional Job Description)

Your Experience Proven experience as an Executive Assistant supporting VP/SVP-level leaders. 2+ years of experience, ideally in a high-growth or global environment, with program management skills valued highly.Seeking a candidate with a specific blend of executive experience and operational acumen.While the job requires supporting executive-level leaders, earlier-in-career talent with the requisite skills and growth mindset is preferred.Excellent organizational, written, and verbal communication skills.Strong learning / growth mindset and comfort working in a dynamic environment.Working with AI tools would be a significant plus.Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting.Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools.