Administrative Assistant 4
RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.What You'll Get to Do:
As a selected candidate, you will support program managers and collaborate with the staff working on programs in a variety of capacities including arranging meetings, setting up and maintaining files, arranging and setting up food orders, supporting office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports and supporting special program and campus events.
We are seeking independent thinkers with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. This position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong time management skills and strong office management and interpersonal skills. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. This position will report to the Director of Engineering and provide support throughout the leaders in the Director's organization as required.
This position will be based in Huntsville, Alabama.
Primary Responsibilities:
Arrange meetings and teleconferences
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Maintain and synchronize calendars
Arrange travel and prepare associated expense reports
Coordinate onboarding of new personnel
Answer questions and solve problems related to office operations and established policies and procedures
Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
Interface with other organization leaders
Support coordination and integration of meeting materials
Support and collaborate with other Administrative Assistants as needed
Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, cleaning up, and expensing
Basic Qualifications:
High School Diploma/GED plus 6 years of additional education and/or experience
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities
Preferred Qualifications:
An active U.S. Government DoD Secret security clearance at time of application, current and within scope.
Previous experience working in the Aerospace & Defense industry is highly preferred.
Bachelor's degree
* Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
Primary Level Salary Range: $63,500.00 - $105,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Perks and Benefits
Health and Wellness
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- HSA
- HSA With Employer Contribution
- On-Site Gym
- Pet Insurance
- Mental Health Benefits
- Virtual Fitness Classes
Parental Benefits
- Birth Parent or Maternity Leave
- Non-Birth Parent or Paternity Leave
- Fertility Benefits
- Adoption Assistance Program
- Family Support Resources
- Adoption Leave
Work Flexibility
- Flexible Work Hours
- Remote Work Opportunities
- Hybrid Work Opportunities
- Four-Day Work Week
Office Life and Perks
- Commuter Benefits Program
- Company Outings
- On-Site Cafeteria
- Holiday Events
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Sabbatical
- Leave of Absence
Financial and Retirement
- 401(K)
- 401(K) With Company Matching
- Performance Bonus
- Relocation Assistance
- Financial Counseling
- Profit Sharing
Professional Development
- Tuition Reimbursement
- Promote From Within
- Mentor Program
- Shadowing Opportunities
- Access to Online Courses
- Lunch and Learns
- Internship Program
- Leadership Training Program
- Associate or Rotational Training Program
Diversity and Inclusion
Company Videos
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