Administrative Assistant 3/4

Coordinate meetings across multiple NG and customer sites

Make domestic business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff

Develop, format and distribute communications from leadership with support from a subject matter expert

Operate independently to meet requirements of leadership team

Proactively support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

Attend staff meetings and publish agendas. Collect, compile, prepare notes and action items from meetings and follow up on action items to help timely submissions by staff

Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering. Collect, compile receipts and complete expense reports in a timely manner for assigned staff

Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate

Support restocking and organization of kitchens

Support staff seating and facility upgrades, as needed

Provide onsite escorting support, as needed

Support special projects, assigned

Provide back-up support for other administrative staff, as needed

Basic Qualifications for a level 3:

Associate's degree and 2 years of relevant experience in the administrative professional field; OR Bachelor's degree and relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree

Strong interpersonal, communication and organizational skills.

Proactive, with the ability to anticipate needs of your assigned clients and the business

Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Strong ability to multi-task with competing priorities in a positive manner

High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)

Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors.

Demonstrated ability to manage multiple administrative projects and initiatives.

Ability to obtain and maintain a Top Secret clearance with SCI access, including completing a CI polygraph examination in accordance with applicable laws and regulations

US Citizenship required

Basic Qualifications for a level 4:

Associate's degree and 4 years of relevant experience in the administrative professional field; OR Bachelor's degree and 2 years of relevant experience in the administrative professional field, an additional four years' experience may be considered in lieu of a degree

Excellent interpersonal communication and organizational skills.

Proactive, with the ability to anticipate needs of your assigned clients and the business

Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Superior ability to multi-task with competing priorities in a positive manner

Advanced proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)

Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors

Demonstrated ability to manage multiple administrative projects and initiatives

Ability to obtain and maintain a Top Secret clearance with SCI access, including completing a CI polygraph examination in accordance with applicable laws and regulations

US Citizenship required

Preferred qualifications

Active Top Secret clearance/SCI access

Familiarity with Northrop Grumman (NG) policies and procedures

Familiarity with NG systems (Concur, SharePoint, NG File Transfer Tool and other NG tools)

Advanced proficiency in business and travel expense system (Concur or similar) with complex, frequently changing travel

* Demonstrated strong document preparation skills

Primary Level Salary Range: $53,500.00 - $89,100.00Secondary Level Salary Range: $63,500.00 - $105,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Client-provided location(s): Linthicum Heights, MD

Job ID: NorthropGrumman-R10227205

Employment Type: OTHER

Posted: 2026-03-26T20:30:49