Accounts Payable & Expenses Administrator

Our UK Cyber & Intelligence business combines modern software development approaches with a rich heritage and experience in the Defence and security sectors. Our customers have complex and sensitive data and information requirements requiring a mission partner who quickly understands the context, delivering and sustaining a portfolio of challenging technology projects at scale and pace, supporting them through an ambitious digital transformation programme.

Our UK Defence business is a Sovereign software and systems centre of excellence. As well as developing and supporting UK wide and internationally deployed multi-domain command and control systems, our work is critical to the modern backbone of the Royal Navy. We pioneer - with fierce curiosity, dedication, and innovation, we seek to solve the world's most challenging problems.
Responsibilities:

Processing multi-currency purchase invoices, both with and without purchase orders, ensuring approval for the goods/services have been received in line with NG policies

Process intercompany invoices and settlements

Process Direct Debit invoices

Liaise/maintain effective communication with both vendors and colleagues, to promptly resolve invoice queries by:


Recommending actions to resolve discrepancies

Investigating questionable data in a timely manner

Communicating with relevant colleagues internally

Ensuring file notes are accurately entered and kept up to date

Initiate & execute payment runs

Ensuring supplier accounts are reconciled on a regular basis

Ensure required deadlines are met

Assisting in the day-to-day management of a high-volume inbox

Reviewing and approving employee expenses in-line with policy and HMRC guidelines

Answering queries around expenses, including but not limited to:


Correct application of VAT when submitting an expense report

Detailing business purpose for travel

Advising on relevant contacts and processes for both domestic and international business travel

Chasing delinquent expense submissions

Benefits:
We can offer you a range of flexible and hybrid working options to suit you, including optional compressed working schedule with every other Friday off. Our benefits including private health care, career development opportunities and performance bonuses. For a comprehensive list of benefits, speak to our recruitment team.
We are looking for:

Experience of working with SAP or equivalent financial management systems
Evidenced experience of supplier and customer engagement to ensure the smooth flow of payments processes
Strong verbal and written communication skills
Strong attention to detail
Time management skills
Experience in Accounts Payable Receivable or Expenses is desirable
Security clearance:
You must be able to gain and maintain the relevant UK Government security clearance in line with the job role (SC). Our requirement team is on hand to answer any questions and we will guide you through the process: talentenquiries@uk.ngc.com.
Why join us?

Be part of our global team of 100,000 colleagues - The possibilities for your future career are only limited by your drive. Whether you're looking for a hands-on internship or your next leadership position, we have career opportunities across the world. Northrop Grumman continues to expand and broaden our presence in global markets and strengthen our partnerships with local industry.
A mission to believe in - Every day we contribute to building a more secure and connected world, expanding our reach from land, sea, and air to space and cyberspace. From engineering data and intelligence solutions, to developing maritime navigation and control systems and innovating command and control systems for the UK and NATO, what we do together matters.
*A place to belong and thrive - Every voice matters at our table meaning you can bring your authentic self to work. From our Employee Resource Groups backed by thousands of employees, to sponsoring Cheltenham Pride and our partnerships with Association For Black and Minority Ethnic Engineers, Forces Transition Group, Mind, and Women in Defence - we are passionate about growing and supporting our inclusive community where everyone can belong.
Your career, your way - Shape your career journey with diverse roles, mentorship, and development opportunities that fuel your curiosity, channel your expertise and nurture your passion. Looking for flexibility? Balance your professional career with your personal life, health and wellbeing benefits, discount schemes, pension benefits and investment in your future development. Speak to our team to find the balance that's right for you.
Ready to apply?
Yes - Submit your application online. Your application will be reviewed by our team and we will be in touch.
Possibly, I'd like to find out more about this role - Reach out to our team for more information and support: talentenquiries@uk.ngc.com.
No, I don't think this role is right for me* - Our extensive UK growth means we have exciting, new opportunities opening all the time. Speak to our team to discuss your career goals.
Northrop Grumman is committed to hiring and retaining a diverse workforce, and encourages individuals from all backgrounds and all abilities to apply and consider becoming a part of our diverse and inclusive workforce.

Client-provided location(s): Cheltenham, United Kingdom

Job ID: NorthropGrumman-R10209884

Employment Type: OTHER

Posted: 2025-10-08T20:23:54