Specialist, Accounts Payable Entry

Job Description

Take your career further with McLane!

The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.

This position is responsible for entry of supplier invoices, correcting invoice records received EDI and resolving front end billing issues with suppliers.

Benefits you can count on:

• Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• 401(k) Profit Sharing Plan after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

• Accurately key all relevant data from the supplier's invoice.
• Enter all invoices the same day received to earn all available cash discounts.
• Learn and understand exceptions to certain supplier invoices and enter in a manner that accommodates the next step of auditing.
• Research errors on invoice data received EDI.
• Communicate with suppliers on corrections and any need for invoices to be transmitted again.
• Correct EDI data when possible so EDI invoice can progress forward with system processing.
• Monitor incoming paper invoices when the supplier has been converted to EDI.
• Communicate needed changes to reduce extra work.
• Coordinate with supplier and McLane EDI team in converting supplier billings from paper to EDI.
• Other duties may be assigned.

• High School diploma or GED.
• Ability to communicate well at all levels both verbally and in writing.
• Ability to assess and prioritize work to meet company, department and supplier deadlines.
• Have six months or more of data entry experience.
• Ability to type 40 WPM using PC and 10 key speed of 100 KPM with 95% accuracy.
• Proficient with general computer and software skills.
• General bookkeeping and/or accounts payable experience is preferred.
• Knowledge of Oracle is preferred.
• This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.

• Teamwork oriented
• Organized
• Problem solver
• Detailed