Payroll Transformation Manager (f/m/x)

Job Description:

Payroll Transformation Manager (f/m/x)

in Mars Global Services, Payroll Department

Location: Warsaw

hybrid work

Payroll Process Transformation Lead is to drive the end-to-end transformation of our payroll operations. The candidate must have extensive experience in shared services environments, payroll background and project management experience. This role requires a strategic thinker with strong project management skills, capable of leading cross-functional teams to enhance payroll efficiency, compliance, and service delivery.

Key Responsibilities

• Lead the design, planning, and execution of payroll process transformation initiatives across EU market.
• Analyze current payroll processes, identify inefficiencies, and implement best market practices and automation opportunities.
• Drive continuous improvement initiatives to enhance payroll accuracy, timeliness, and associate satisfaction.
• Partner with local finance teams to align payroll workflows and reporting standards
• Gather, validate, and translate local payroll and time & attendance requirements into process changes (gaps identification)
• Ensure consistency in projects delivery across countries by working closely with payroll teams and stakeholders

• Bachelor's degree in Business Administration, Human Resources, Finance, or related field.
• Minimum 5 years of experience in payroll operations, with at least 3 years in a shared services/BPO environment
• Proven track record of leading payroll process transformation projects and vendor change management
• Strong knowledge of payroll systems, compliance requirements, and global payroll practices.
• Exceptional communication, negotiation, and stakeholder management abilities.
• Ability to work effectively in a matrix organization and manage cross-functional teams.
• Analytical mindset with strong problem-solving skills and attention to detail.
• Experience with payroll technology implementations and automation initiatives is a plus.

• Change management expertise to facilitate smooth transitions and adoption.
• Strong leadership and team-building skills.
• Ability to manage multiple priorities, stakeholders and deliver results under tight deadlines.
• Proactive approach to risk identification and mitigation.
• Customer-focused mindset with a commitment to service excellence.

• Contract of employment.
• Attractive financial conditions with Business Bonus and Christmas Bonus.
• We will also look after your safety and well-being by offering you rich benefits package including life insurance, private medical care, Employee Assistance Program fully covered by Mars, MultiBenefit Program.
• Lunch card.
• Extra savings scheme to support You in long perspective.
• Support in career building through personalized development plan.
• On-line shop with attractive discounts on our products that Your family and friend are going to love.
• Possibility to participate in volunteering initiatives during working hours.
• A modern and pet friendly office in the City Centre.