Administrative Coordinator

Innovate Remotely

This position is fully remote, allowing you to enjoy the flexibility of working from home while collaborating with skilled team members and contributing to groundbreaking solutions.

Your Impact

The primary purpose of this role is to provide varied and standardized administrative support by performing clerical, administrative, and general office duties for the department or a group of professionals. This includes responsibility for payroll functions, handling routine email and mail correspondence, maintaining office files, maintaining office supplies, using computer applications, answering phone calls, and directing inquires.

What You Will Do

• Maintains accurate payroll records (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
• Files department records/documents according to established guidelines
• Fields and screens telephone calls, letters and other correspondence and uses knowledge of department procedures to answer routine questions
• Solves general problems for internal and external customers
• May handle confidential and sensitive information
• Prepares routine documents, reports and other correspondence for the department in a timely manner
• Proofreads and edits documents for spelling and grammar
• Schedules appointments and maintains calendars for department and supervisor
• Assists in preparing agendas for meetings, organizing supporting documents for meetings and taking minutes for meetings
• Makes travel arrangements and serves as contact person for attendees
• Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc.
• Assists with coordination of special events, provides logistical support such as room reservations, catering, etc.
• Assists with budget or expense reports for the department
• Responsibilities specific for Claims Management Team:

• Sorts and distributes physical mail according to line of business and ensures correspondences are sent to the appropriate recipients
• Processes department invoices, including any physical altering
• Handles incoming calls for general claims line; triage voicemails or questions accordingly

• High school diploma or GED or equivalent years of experience in lieu of education requirement, if applicable
• 1 Year Experience in Administrative role