Special Events & Fundraising Coordinator

Position: Fundraising and Special Events Coordinator

Department: Advancement and Innovation

Role Overview: Lincoln Center's growing Special Events and Concierge Services Department seeks a dynamic Fundraising and Special Events Coordinator to join their team, which executes 6 major annual fundraising galas and upwards of 60 additional events per year, ranging from small, intimate cocktail parties to events for 800+ attendees. This role supports the Special Events team by providing timely and accurate administrative support for a variety of major projects. The Coordinator will provide unique insight into how the world's largest performing arts center is run, and we hope that this opportunity serves as a starting point for a career in the arts and/or fundraising. We're looking for someone whose superpower is attention to detail. In this position, you'll need to work swiftly, but always with precision.

What you'll get to do here:

• Assist in the full range of day-to-day department operations
• Manage Special Events in-box and respond to gala ticket/table requests and other event inquiries
• Process incoming gifts for the Special Events Department including gala ticket/table requests, donations, and in-kind gifts
• Compile and maintain invitation mailing lists
• Assist with mailings including generating letters, envelopes, thanks you notes, and tax acknowledgments
• Stuff, seal, stamp, mail gala invitations packages
• Facilitate data entry of event responses including address updates and RSVPs
• Conduct donor research and create research documents
• Archive all digital and print event materials
• Process vendor payments and other expenses
• Work with event leads to coordinate table assignments and venue seating
• Assist with set-up and breakdown of events
• Create and update team Monday.com boards
• Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
• Communicate with New York City Special Events groups regarding date checks
• Maintain inventory of event supplies (ticket envelopes, postage, place cards etc.)

• 1 year of relevant prior work experience
• Experience in a cultural organization is a plus
• Must be able to work evening events approximately 60 times per year, plus weekends when needed
• Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential.
• Proven ability to thrive in a fast-paced, results-driven environment
• Highly organized and exemplary attention to detail
• Strong work ethic (not phased by repetitive work)
• The ability to handle confidential information with the utmost discretion
• Excellent written and verbal communication skills
• Bachelor's degree or equivalent combination of education and experience
• Love of the arts

• Experience using a CRM platform like Tessitura is a plus

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