General Management Coordinator

Position: General Management Coordinator

Department: Performance and Campus Operations (PaCO)

Job Summary

Reporting to the Senior Director, General Management, the General Management Coordinator provides essential administrative, financial, and operational support to the General Management team within Performance and Campus Operations. This role supports payroll, purchasing, onboarding, labor reconciliation, while contributing to labor relations, capital planning, and cross‑departmental collaboration.

The ideal candidate is highly organized, detail-oriented, collaborative, and eager to build foundational experience in theatrical General Management and Performing Arts Operations.

What You'll Get to Do Here

• Oversee the onboarding process for new employees within the Event Production department
• Reconcile stagehand labor in performance halls, ensuring alignment with calls, contracts, and billing requirements
• Process and account financial transactions including purchasing, cred card/petty cash reconciliation, vendor agreements, bill processing, reimbursements, and reconciliation of those transactions with the appropriate departments
• Process, redline, and reconcile hourly, seasonal, and labor union timesheets and payroll
• Serve as an active member of the SharePoint and Music Rights Committees, supporting documentation, systems, and policy initiatives
• Support labor union relations and negotiations, as needed, including preparation of materials, tracking agreements, and providing administrative support
• Assist with the Capital Budget process, as needed, including data tracking, documentation, and coordination with internal partners
• Provide general administrative and operational support to the General Management team in service of events, programming, and organizational priorities

• Support Venue Sales efforts and collaborate with other departments as needed

• Bachelor's degree or three years of related experience required
• Interest or experience in theatrical General Management, event operations, or venue management strongly preferred
• Outstanding organizational skills and extraordinary attention to detail
• Clear, professional communication skills and strong interpersonal instincts
• Comfort working with confidential information and sensitive labor or financial data
• Superior project management skills and keen ability to multi-task across various teams
• An understanding of theatrical labor unions and collectively bargained agreements is prefeed
• Proficiency in the Microsoft Office Suite and curiosity to learn new technology as needed
• A deep appreciation for the performing arts
• A collaborative spirit, positive energy, and a desire to learn new skills and take on evolving responsibilities

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