Project Analyst I

Labcorp is seeking a Project Analyst I / Executive Assistant to join our team in Durham, NC

Work Schedule: This is a full-time, hybrid position (minimum 3 days in the Durham NC office) with standard business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Business needs may occasionally require flexibility in work hours, including earlier, later, or additional hours, with reasonable notice provided when possible.

Position Summary:
The Executive Assistant provides high-level administrative and operational support to a Senior Vice President (SVP) and their organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, ensuring seamless day-to-day operations, effective communication, and coordination across teams.

Minimum Qualifications:

• High school diploma
• 3 or more years' experience supporting senior executives in a fast-paced corporate environment

• Bachelor's degree
• 5 or more years' experience supporting senior executives in a fast-paced corporate environment

• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Webex)
• Experience with expense management and procurement systems (e.g., PeopleSoft) preferred
• Attention to detail and accuracy
• Proactive problem-solving and decision-making
• Strong interpersonal and relationship-building skills
• Ability to manage competing priorities with minimal supervision

• Manage and maintain the SVP's calendar, scheduling and coordinating meetings and events
• Monitor SVP's inbox and prioritize communications, highlighting critical items requiring attention
• Prepare meeting agendas, capture minutes, and track follow-up action items
• Submit and reconcile expense reports, including SVP expenses and P-card statements
• Code invoices, obtain approvals, and submit to Accounts Payable for processing
• Obtain approvals for contracts and other business-related documentation, including Third Party Risk Assessments

• Coordinate internal and external meetings, including room reservations and logistics in Outlook
• Arrange catering and ensure meeting rooms are clean, prepared, and properly set up
• Set up conference calls and virtual meetings using Webex or similar platforms
• Coordinate guest access, including setting up logins for external attendees and notifying executive support teams
• Greet and escort visitors and vendors, ensuring a professional and seamless experience

• Coordinate and assist with travel arrangements for the SVP and team members
• Manage travel approvals for direct reports under the SVP

• Coordinate onboarding activities for new hires, including equipment setup, phone provisioning, and workspace readiness
• Track and obtain approvals for new hire paperwork
• Request and prepare office seating, including staging cubicles and offices
• Update and maintain office floor plans (e.g., Koury Center, DPK Building)

• Order, receive, and distribute office supplies and equipment through systems such as PeopleSoft
• Manage return and disposal (RMA) of unused equipment
• Distribute incoming mail, packages, and supplies to employees
• Serve as a point of contact for employee questions and support needs

• Provide backup support for other Executive Assistants as needed
• Participate in bi-weekly administrative meetings
• Support cross-functional coordination across the SVP's organization