Maintenance Expense Manager

JOB DESCRIPTION

The Maintenance Expense Manager oversees and optimizes maintenance-related expenses across the enterprise, managing both in-house teams and third-party vendors to ensure service quality, cost control, and compliance. This role develops and implements standardized expense tracking processes, leveraging analytics and CMMS tools for asset-level visibility. The manager partners closely with division maintenance personnel to build tailored action plans that address local expense drivers, control costs, and support operational goals, while ensuring alignment with corporate standards and best practices. By collaborating with operations, finance, and procurement, the manager analyzes cost data, identifies trends, and drives cost-saving initiatives that enhance the customer and associate experience. Additionally, the position leads and supports subordinate staff, enhances reporting tools, and provides strategic input for budget planning and vendor negotiations. Success in this role requires strong analytical skills, technical expertise, and the ability to balance centralized strategies with division-specific needs. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

• Manage internal maintenance staff and external service providers to ensure consistent service quality, cost control, and compliance with company standards across all locations.
• Collaborate with division and corporate-level teams to gather and validate maintenance expense data, enabling accurate tracking of costs down to individual assets.
• Use CMMS and analytics tools to analyze expense data across divisions, identifying trends, inefficiencies, and opportunities for improvement in maintenance practices and spending.
• Develop and roll out programs that reduce maintenance costs without compromising service quality, driving enterprise-wide efficiency and improving ROI on maintenance investments.
• Improve tools and processes for tracking maintenance expenses at the asset level, ensuring data accuracy, transparency, and usability for reporting and decision-making.
• Provide data and insights to finance and operations teams for planning maintenance budgets, aligning spending with strategic goals and ensuring fiscal responsibility.
• Travel independently up to 25%
• Must be able to perform the essential functions of this position with or without reasonable accommodation.

• Bachelor's degree in electrical engineering, mechanical engineering, construction, or comparable related field experience (or equivalent field experience)
• Strong analytical skills for forecasting and data analysis.
• Excellent organizational and multitasking abilities.
• Proficiency in computerized inventory management systems.
• Effective communication and collaboration skills.
• Ability to manage supply chain operations and ensure timely delivery.
• Knowledge of cost-effective procurement practices and inventory management strategies.

• 6-8 years in the field of maintenance, expense management, retail operations or store management
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