Facilities Maintenance Department Assistant

JOB DESCRIPTION

Support the Energy, Maintenance and Mechanical Design department and well as Store Planning/Store Design with administrative duties associated with each entity of the department. Provide daily backup to the department Executive Administrative Assistant. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

RESPONSIBILITIES

- Protect and limit access to extremely confidential and sensitive information
- Serve as the General Office (GO) Kronos Administrator for local and remote hourly associates
- Educate and ensure compliance of local and remote hourly associate of Time and Attendance Policies and procedures
- Serve as the department Local Security Administrator; submit approved, job specific accesses within the Kroger APT system
- Process paperwork for on-boarding / new and transferring associates by start date as well as completing for terminated associates before separation
- Track paid time off schedules for department salary team members
- Ensure accuracy on hiring requests and associate correspondence
- Support and manage Online Safety Training accounts for Divisional Maintenance staff as well as review annual and semi-annual contracts and prepare divisional billing for processing
- Manage Wells Fargo statements and travel for departments
- Organize and maintain department files in Site:Folio
- Master the company's utilities data system (Energy CAP) to provide user support, in coordination with RASC, to create special reports and energy graphs, while responding to vendor/division inquiries
- Develop best practices and communications to help develop and train new hires and other department associates
- Provide back-up to the executive assistant for all requisition requests in KnowMe recruiting, as well as the KnowMe recruiting liaison for remote managers
- Order new or replacement computer equipment with General Office asset numbers
- Track associate annual incentive information to validate correct amounts prior to issuance of checks
- Must be able to perform the essential job functions of this position with or without reasonable accommodation

QUALIFICATIONS

Minimum
- Proficient in creating and updating detailed and complex spreadsheets
- Flexibility to handle ever changing scope of assignments and projects
- Ability to prioritize/multi-task while providing accurate/on-time results
- Strong attention to detail
- Excellent oral/written communication skills
- Advanced proficiency in Microsoft Office
- Ability to be self-directed and perform with a sense of urgency and commitment for serving customers
- Ability and desire to learn engineering and Store Planning/Design industry terminology and concepts

Desired
- 5+ years of experience in GO/Division or Department ASP
- Knowledge of Kroger time and attendance policies
- Advanced experience in creating and updating detailed and complex spreadsheets
- Knowledge of Kroger on-boarding processes