Department Secretary, Communications and Public Affairs
JOB DESCRIPTION
Provide administrative support for the Corporate Affairs department. Serve as a department intermediary with company executives, managers and associates at all levels and in all locations of the company. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.
RESPONSIBILITIES
- Book travel, coordinate meetings and manage calendars
- Process invoices, manage expense statements, and track expenditures against department budgets
- Prepare and track department budget
- Update and maintain multiple distribution lists for the Corporate Affairs department
- Manage shared email accounts and network communications
- Provide project support, including proofreading documents
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- Help with e-publication production and distribution
- Update and maintain select company websites and team sites
- Plan events, conferences and meetings
- Serve as liaison to regional director administrative assistants
- Assist in department new-hire orientation and onboarding
- Must be able to perform the essential job functions of this position with or without reasonable accommodation
QUALIFICATIONS
Minimum
- 3+ years of administrative support experience
- Proficient in Microsoft Office
- Ability to plan/prioritize a variety of tasks and adapt efficiently to changing priorities
- Proven team player
- Demonstrated ability to maintain confidentiality and protect sensitive information
- Ability to handle routine tasks and resolve issues with a high level of independence and initiative
- Excellent administrative, communication, and organizational skill with high attention to detail
- Excellent oral/written communication skills
Desired
- 1 year of web content management and social media experience
- Advanced computer skills
- Administrative support experience in a communications department or agency
Perks and Benefits
Health and Wellness
- Health Insurance
- Dental Insurance
- Mental Health Benefits
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
- 401(K)
- Pension
- Financial Counseling
Professional Development
- Leadership Training Program
- Tuition Reimbursement
- Promote From Within
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program
Company Videos
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