CORP H&W/EXECUTIVE ASSISTANT

JOB DESCRIPTION

Provide high-level administrative support for executive management. Responsibilities include, but are not limited to, maintaining the executive's calendar, making travel arrangements, handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings while also maintaining the integrity of confidential and sensitive information. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

RESPONSIBILITIES

- Coordinate routine matters such as meetings, travel, and various other assignments
- Consistently maintain the confidentiality of sensitive information
- Coordinate and communicate with senior executives of the company and outside business partners
- Patience, discretion, and good judgment are required in setting priorities, answering, or directing correspondence and in coordinating various meetings and conference calls
- Provide administrative support and problem-solving assistance to other executive assistants
- Processing invoices for department
- Assist with APT requests
- Assist in the coordination of company activities as needed by the executive
- Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office
- Maintain department time (i.e., vacation, schedules, and other Paid Time Off) along with assisting with Kronos requests
- Ensure new associates have the proper forms to complete and work with Human Resources for new hire set up
- Must be able to perform the essential job functions of this position with or without reasonable accommodation

QUALIFICATIONS

Minimum
- High School Diploma or GED
- Any administrative support experience/knowledge of office procedures and practices
- Familiar with corporate policies and procedures, organizational levels, and reporting relationships
- Ability to collaborate and work with team members, highly organized and proficient at multi-tasking
- Ability to maintain highly confidential and sensitive information along with HIPAA requirements
- High level of focus on quality and accuracy
- Ability to manage shifting priorities in a fast-paced environment