Legal Administrator

Overview

Konica Minolta currently has an exciting opportunity for a Legal Administrator!

*This is located here in Ramsey, NJ

The Legal Administrator provides high-level administrative and operational support to the Legal Department. This role is responsible for managing legal workflows, coordinating outside counsel billing and approvals, maintaining legal records and matter files, and supporting the day-to-day efficiency of the legal function. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.

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Responsibilities

Essential Duties and Responsibilities

Legal Operations & Administration

• Provide administrative support to the SVP & General Counsel and Legal Department attorneys.
• Coordinate and manage legal department calendars, meetings, and scheduling.
• Prepare, edit, and format legal correspondence, memoranda, reports, and presentations.
• Maintain legal files, contracts, and matter documentation in document management systems.
• Track deadlines, renewals, and key legal dates; follow up to ensure timely completion.

Outside Counsel & Billing Management

• Serve as the primary point of contact for outside counsel administrative matters.
• Process, review, and route outside counsel invoices for approval using the company's legal billing system.
• Monitor billing compliance with outside counsel guidelines and flag discrepancies.
• Assist with matter setup, vendor onboarding, and engagement documentation.

Matter & Case Support

• Assist attorneys with litigation and regulatory matters, including document collection and organization.
• Coordinate service of process, subpoenas, and document requests as needed.
• Maintain matter status trackers and provide reporting support.

Contract & Compliance Support

• Support contract intake, routing, and tracking processes.
• Assist with compliance documentation, audits, and internal reporting requests.
• Help manage signatures and execution of agreements.

General Department Support

• Act as a liaison between Legal and internal stakeholders (Finance, HR, Procurement, Compliance).
• Support departmental initiatives, process improvements, and system implementations.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other related duties as assigned.

Qualifications

• 5+ years of experience in a legal administrative, executive assistant, or law firm support role.
• Experience supporting in-house legal departments or senior legal executives.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Preferred

• Experience with legal billing and matter management systems.
• Familiarity with contract lifecycle or document management platforms.
• Prior experience coordinating with outside counsel.
• Paralegal certificate or relevant legal education (not required).

Competencies

• Attention to detail and accuracy
• Confidentiality and integrity
• Strong follow-through
• Problem-solving mindset
• Ability to work independently and collaboratively
• Adaptability in a changing legal environment

Physical & Work Requirements

• Office-based with standard business hours.
• Occasional overtime may be required to meet deadlines.

#LI-HW1

About Us

Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions. 2025 marks Konica Minolta's 20th anniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact," and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta's bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation. Konica Minolta is proud to be ranked on the Forbes 2025 America's Best Large Employers list, included on CRN's MSP 500 list numerous times; recognized as the #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for eighteen consecutive years and presented with Keypoint Intelligence's BLI 2025 and 2021 A3 Line of The Year and BLI 2021-2023 Most Color Consistent A3 Brand Awards for its bizhub One i-Series. For more information, please visit Konica Minolta online and follow it on Facebook, YouTube, LinkedIn and Twitter.

Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas such as sales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and legal.

Au sujet de Konica Minolta

Solutions d'affaires Konica Minolta (Konica Minolta) a entamé son parcours il y a plus de 150 ans, avec la volonté de voir et de faire les choses autrement. Elle fait équipe avec ses clients pour donner forme à leurs idées en appuyant leur transformation numérique grâce à un riche portefeuille de solutions pour un milieu de travail connecté et futé. Parmi ses technologies d'affaires, on retrouve des services de TI, la gestion intelligente de l'information, des solutions de sécurité vidéo et des services d'impression gérés ainsi que des technologies de bureau et des solutions d'impression industrielle et commerciale. L'année 2025 marque le 20e anniversaire de l'entrée de Konica Minolta dans le marché de l'impression de production; l'entreprise souligne « 20 années d'excellence, d'innovation et de résultats » tout en continuant d'être une figure de proue dans l'impression numérique commerciale. C'est aussi l'année où la marque bizhub de Konica Minolta célèbre ses 20 ans, au cours desquels la gamme a révolutionné la technologie de bureau, redéfini les processus des entreprises, et évolué continuellement pour répondre aux besoins des milieux de travail modernes, mue par les avancées technologiques et la volonté d'innover. Konica Minolta est fière de faire partie du palmarès 2025 des meilleurs grands employeurs d'Amérique de Forbes, d'avoir figuré à plusieurs reprises au palmarès CRN des 500 fournisseurs de services gérés, d'avoir été nommée la marque numéro un en matière de fidélité des clients sur le marché des appareils de bureau multifonctions par Brand Keys pendant 18 années consécutives, et de s'être vue décerner les prix BLI « A3 Line of the Year » 2021 et 2025 et « Most Colour Consistent A3 Brand » 2021-2023 de Keypoint Intelligence pour sa gamme bizhub One i-Series. Pour en savoir plus, rendez-vous sur le site de Konica Minolta et suivez l'entreprise sur Facebook, YouTube, LinkedIn et Twitter.

Konica Minolta fonctionne selon un modèle de services partagés nord-américain qui permet d'harmoniser les priorités transfrontalières et d'améliorer la prestation de services aux organisations opérationnelles. Le modèle combine des fonctions de service américaine et canadienne afin d'offrir davantage de ressources aux services de soutien comme l'administration des ventes, la logistique et la chaîne d'approvisionnement, le marketing, la planification des produits, la finance, les TI, les RH et les services juridiques.

EOE Statement

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer.

Solutions d'affaires Konica Minolta (Canada) Ltée. est un employeur d'opportunité égale.

Client-provided location(s): Mahwah, NJ

Job ID: Konica_Minoltaus-12139

Employment Type: FULL_TIME

Posted: 2026-02-17T23:44:24