Fleet Administrator - Remote Opportunity!

Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with theGallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. Whether it's KinderCare Learning Centers, Champions, or Crème de la Crème, we build confidence for kids, families, and the future we share. And we want you to join us in shaping it-in neighborhoods, at work, and in schools nationwide.

At KinderCare Learning Companies, you'll use your skills and expertise to support the work (and fun) that happens in our sites and centers every day. From marketers and strategists to financial analysts and data engineers, and so much more, we're all passionate about crafting a world where children, families, and organizations can thrive.

As Fleet Manager at KinderCare, you'll support the daily operation and ongoing improvement of a national fleet program as a key partner to the Fleet Manager and a primary contact for fleet-related support across the field and internal business collaborators.

• Act as the primary internal fleet coordinator for field leaders, centers, and internal business partners. Address requests with a customer-centered attitude and direct issues to the appropriate owner. Keep accountability for follow-up until the matter is resolved.
• Manage fleet intake and triage by collecting required information, validating details, documenting requests, assigning priority, and tracking action items to closure.
• Coordinate maintenance and downtime support by documenting needs, tracking aging items, calling out delays when necessary, and confirming completion. Provide assistance for urgent incidents such as accidents, breakdowns, roadside needs, and vehicle safety concerns through appropriate routing and documentation.
• Support driver and personnel changes by onboarding new drivers and processing terminations and role changes. Maintain allowance and company car updates when applicable. Ensure timely and accurate updates in fleet records and partner communications.
• Maintain fleet systems and trackers such as Smartsheets, databases, and internal templates. Perform consistent data entry, auditing, validation, and reconciliation. This ensures information is accurate, complete, and reliable.
• Support vehicle lifecycle activity including vehicle assignments, vehicle relocations, center openings and closings, vehicle redeployments, surplus identification support, and disposition coordination; maintain centralized tracking and communicate status updates and risks.
• Provide support for compliance administration through documentation collection and organization. Keep renewal and inspection records up to date. Aid state or jurisdictional requirements as needed. Coordinate follow-up actions on non-compliance to maintain operational readiness.
• Track and support recall activity by maintaining trackers, routing communications, coordinating repairs where required, and validating completion documentation, including situations where internal coordination is required.
• Support fuel program administration and controls by monitoring reports, identifying exceptions or unusual patterns, documenting findings, and coordinating follow-up and resolution with field leaders and other collaborators.
• Assist with financial stewardship by supporting invoice review processes, tracking disputes and credits, organizing supporting documentation, and providing information needed for audits, accruals, and internal financial controls.
• Prepare and distribute recurring operational deliverables. These include status summaries, aging reports, exception reports, compliance trackers, and relocation trackers. Provide clear written updates, risks, and recommended next steps.
• Participate in recurring meetings with internal partners and external service providers; prepare meeting materials, track action items, and ensure commitments are documented and completed.
• Identify process gaps and improvement opportunities; develop and maintain templates, guides, and standard communications to reduce rework, improve consistency, and strengthen service delivery.

• Experience supporting fleet operations, transportation, facilities operations, or logistics; and with fleet-related programs such as maintenance coordination, vehicle assignments, compliance documentation, fuel controls, and vendor-managed service models is preferred.
• Strong customer service orientation; ability to support field partners professionally, calmly, and solutions-first, including during urgent situations.
• Excellent written and verbal communication; proactive status updates, clear documentation, and the ability to translate complex topics into concise next steps.
• Sense of responsibility and follow-through; capable of managing tasks independently, prioritizing efficiently, and bringing assignments to completion without needing constant supervision for routine issues.
• High attention to detail; ability to validate accuracy and completeness of work before sharing with collaborators; consistent quality control outlook.
• Advanced data analytics capability; ability to interpret reports, identify trends and outliers, reconcile data, and summarize insights for action.
• Meticulous organizational skills; ability to manage multiple trackers, deadlines, and collaborators with consistent reliability.
• Proficient with Microsoft Excel and Microsoft Office; comfortable with tracking tools and web-based platforms.
• Familiar with reporting, auditing, and reconciliation processes in an operational environment preferred.
• Ability to travel up to 10%.