Global Alternatives Company Secretary

Join J.P. Morgan Asset Management (AM), a leading investment manager of choice for institutions, financial intermediaries and individual investors, worldwide, with over $3 trillion of assets under management. Private Markets Alternatives ("Alts"), a division of AM, comprised of Real Estate, Real Assets (Infrastructure, Transportation, Timberland), Liquid Alternatives (Macro Strategies, Absolute Return), Private Credit (Global Special Situations, Commercial Mortgage Loans, Real Estate Debt), Private Capital (Growth Equity) and Highbridge has approximately $190 billion of assets under management.

With over 900 professionals worldwide and over 40 years of experience, Alts is a trusted advisor to the world's most respected corporations, governments, institutions and high net worth investors and has offices throughout the world.

As an Associate in the Company Secretary (CoSec) team, you will be responsible for overseeing the day-to-day management and supervision of portfolios primarily of Luxembourg entities, as well as to ensure the companies composing the portfolios comply with all statutory and regulatory requirements. As part of the CoSec team in this busy and dynamic role, you will work with other CoSec team members (5 + people in Europe, Asia and US) to support both the team as well as playing a role in the ongoing expansion plans for the Alts CoSec function.

The successful individual will be dependable, friendly, organized with a strong sense of priorities, excellent communication skills, strong technical knowledge and a pragmatic approach. Support requirements will vary day to day and the role will be a combination of paralegal tasks, board(s) and business support. A strong work ethic and common sense are necessary.

Job responsibilities

• Support the business with corporate governance best practices and regulatory changes.
• Ensure compliance with Luxembourg company law and other relevant regulations.
• Organize and coordinate board, shareholder and committee meetings, including scheduling, agenda preparation, and distribution of materials.
• Prepare and maintain accurate minutes of meetings.
• Track and follow up on board resolutions and action items as well as manage internal stakeholder and vendor communications.
• Prepare and submit statutory filings to the Luxembourg Trade and Companies Register (RCS) and other authorities
• Maintain statutory books and records, including registers of shareholders.
• Draft and review basic legal documentation (statutory documents, articles of incorporations, power of attorney, share registers, minutes, simple agreements, AML letters etc.)
• Safeguard and manage official company documents, contracts, and records.
• Ensure proper archiving and retrieval of corporate documents.
• Serve as a point of contact for external advisors (lawyers, auditors, regulators) and provide guidance to internal stakeholders on corporate secretarial matters.

• Bachelor's degree in Law, Business Administration, or related field.
• Prior experience in a corporate secretarial or legal role.
• Strong knowledge of Luxembourg company law and regulatory environment.
• Excellent organizational, communication, and interpersonal skills.
• Fluency in English.
• Attention to detail and accuracy.
• Discretion and integrity in handling confidential information.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and document management systems.

• Previous experience in Luxembourg is an asset.
• French or German is an asset.