Executive Administrative Assistant

Primary Description

Become an integral part of the Consumer and Community-Data and Analytics team where you will have the opportunity to be part of a team that is using data and technology to transform how we interact with clients. This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Administrative Assistant in Consumer and Community, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

• Operate as the executive gatekeeper for the Managing Director by prioritizing schedules, screening incoming calls, answering questions from other employees in the office, or printing materials in advance of the next meeting
• Coordinate meetings across complex calendars; while calendar management is a constant, it will include everything from coordinating last-minute changes to scheduling quarterly offsites with logistics such as conference rooms and catering
• Help to ensure the Managing Director is in the right place at the right time, whether it be arranging and maintaining itineraries for travel... or just gentle reminders that it's time to leave for a meeting in another building
• Draft communication materials that vary from organization announcements to All-Hands meeting presentations or team overviews
• Assist with on-boarding our newest members of team by requesting equipment or system access and ensuring they have the resources they need to get up-to-speed quickly
• Help to carry the culture of the team by organizing a team lunch event, holiday Adopt-A-Family outing, or Employee Appreciate Week activities
• Assist peers with overflow tasks or special projects when their plates are full

• Highly adept at calendar management in a dynamic and fast-paced environment; you think scheduling meetings is not just a task to complete, but a means to help our leaders to make the most of their time
• Discretion and good judgement in confidential situations, and proven experience interacting with senior management
• Strong proficiency in Microsoft Office suite, Concur, or Asana
• Self-starter you know when to take the initiative to move forward, when to check back for instructions, and possess an unrelenting energy to bring ideas to life with the motor to drive projects to completion
• Possess a keen intuition; you can anticipate issues and needs before they arise and to solve problems swiftly
• Comfortable navigating hierarchy, politics, and personalities at all levels of the organization; you are able to accommodate and enhance different work styles, preferences, and pace to maximize efficiency
• Maintain a poised attitude under pressure and can navigate frequently conflicting and changing priorities in a deadline-driven environment with grace and good humor
• Welcome challenges, have a curious mind, enjoy what you do, and are driven by the desire to make a substantial and valuable impact to the firm

• Have obtained a Certified Project Manager (CPM), Project Management Professional (PMP), or equivalent certificate
• Lifelong learner interested in understanding more about how to prepare and analyze data to draw conclusions or about tech stacks and data domains that are needed by an analytics organization
• Hold a growth mindset; we welcome individuals who geek out on new technologies, enroll in training to learn new applications or skills, and love to share what they are learning with the rest of the team