Administrative Support Specialist

Requisition #: 20793
Functional Area: Office/Clerical
Employment Type: Full-Time
Work Options: In Office / Partial Remote from Neenah/Appleton/Oshkosh area #LI-Hybrid
Work Hours: Monday - Friday 8am - 430pm

Position Summary

J. J. Keller, the nation's leading provider of regulatory, safety, and compliance solutions, is hiring an Administrative Support Specialist! More than 90% of Fortune 1000 companies rely on J. J. Keller's expert insights to create safe work environments and simplify compliance. With over 7 million employers in this country, the need for our solutions is always growing!

The Administrative Support Specialist works closely with Sales Representatives and Consultants to write custom service agreements for our clients. The Administrative Support Specialist is also responsible for managing the schedules for on-site consultant visits, monthly reporting and coordination of materials for on-site consulting services.

Candidates will have the ability to work on-site at our corporate office in Neenah, WI 3 days/week after working in office 100% for their first month.

J. J. Keller offers many great benefits!

• Annual Reviews, Merit Increases & Quarterly Bonus Program Paid Out When Company Goals are Met!
• Medical / Dental / Vision Insurance
• Tuition Reimbursement, eligible your FIRST DAY
• 401(k) with Employer Match + Company-Funded Annual Profit Sharing
• 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday

There are so many things to love about our home office in Neenah, WI:

• Jean-friendly environment, every day of the week!
• Café that offers breakfast, lunch and multiple a la carte items
• Free Onsite Wellness Clinic for those associates near our corporate office + free telehealth coverage for all associates
• Free access to our onsite Fitness Center + additional 24/7 access to FLEX by Fitness on Demand to enjoy workouts at home.
• Near 1-mile long walking trail that wraps around the campus
• Multiple collaboration stations

Job Responsibilities

• Writes custom agreements for services and pricing, collaborating with Sales, Consultants, Contracts and clients, ensuring agreements and sales are all properly aligned with client needs.
• Establishes pricing for Consulting Services products.
• Manages scheduling for consultants' on-site visits, coordinating with consultants and clients, matching skill sets with appropriate customers, consultants and services.
• Tracks statistics related to consulting engagements, including monthly sales and revenue.
• Manages training material needs for the consultants and coordinates shipments to client locations.
• Monitors the sales resource pages on K-LINE to ensure Consulting information is kept updated.
• Works closely with management on consultant capacity to ensure client needs are met.

Qualifications

Experience:

• 7+ years of combined administrative experience and relevant education.
• Prior experience creating business proposals, contracts or other written documentation for clients.

Education:

• High School Graduate or General Education Degree (GED).

Others Skills/Knowledge:

• High degree of accuracy and strong attention to detail.
• Strong verbal and written communication style.
• Proficiency with MS Office.
• Ability to managing multiple priorities and deadlines.
• Ability to work independently and collaboratively.

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time. Occasional travel to offsite offices, customer sites and/or industry and training events may also be required, depending on assignment.

We Protect People & The Businesses They Run™

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.

J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business - from our founding as a one-man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.

J. J. Keller Career Stories: Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.

J. J. Keller Earns 8th Great Place to Work Certification™: Click HERE to find out what makes J. J. Keller great.

J. J. Keller Certified as a Top 100 Most Loved Workplace® in America: Click HERE to find out why our associates LOVE working at J. J. Keller.

2024 Top Company for Women to Work for in Transportation: Click HERE to learn more about this prestigious recognition.

If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

Professional Referral Program: Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Programand you will earn a cash payment if your referral is hired.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Nearest Major Market: Oshkosh
Nearest Secondary Market: Appleton
Job Segment: Administrative Assistant, Secretary, Compliance, Consulting, Law, Administrative, Legal, Technology

Client-provided location(s): Flexible / Remote, Neenah, WI

Job ID: JJ_Keller-1409335300

Employment Type: FULL_TIME

Posted: 2026-07-15T23:29:20