Investment Relations Associate/Senior Investment Relations Associate

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees, click here to apply via your Workday account.

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees. HHMI's Investment team manages an endowment with net assets of approximately $29 billion, and invests globally through long-term partnerships with world-class external investment managers. HHMI's endowment comprises a diverse portfolio, including investments in public equity funds, growth equity and buyout funds, venture capital funds, hedge funds, real assets and direct co-investments.

Summary:
HHMI is seeking an Investment Relations Associate or Senior Investment Relations Associate to play a critical role in supporting the Investment Department's relationship management, governance, and administrative operations. This position collaborates closely with investment professionals, operations professionals and external stakeholders to ensure the seamless coordination of departmental administrative and financial processes, accurate maintenance of investment records, execution of internal and external meetings, and other key departmental activities. The role interfaces regularly with other HHMI colleagues, external investment managers, and service providers.

The person in this role will report to the Managing Director & Head of Investment Operations, and will work in-person four days a week at HHMI's headquarters in Chevy Chase, MD.

What we offer:

• Meaningful Impact: Contribute to the operations of a long-term investment program that supports a globally recognized scientific research and education mission.

• Exposure and Insight: Gain visibility into the governance and administrative functions of a sophisticated investment organization, having the opportunity to work closely with senior leaders and external stakeholders on one of the largest endowments in the world.

• Collaborative Work Environment: Join a collegial, professional team that values accuracy, coordination, and shared responsibility across the Investment Department.

• Competitive Total Rewards Package: Comprehensive healthcare, generous retirement contributions, paid leave, and additional programs that support well-being and professional development.

What you'll do:

Office Services

• Provide administrative, scheduling and secretarial support to the CIO, Managing Directors, and Investment Department staff, including daily front office operations such as phone coverage, filing, and supply coordination.

• Enthusiastically learn, adopt and maintain new artificial intelligence and other software applications to improve efficiencies and capabilities within the technology stack of the Investment Department.

• Manage workflows for investment legal documentation, including obtaining signatures, distributing documents, and filing executed materials within the document management system.

• Coordinate onboarding and offboarding activities, including employee checklists, systems access requests, equipment setup, and coordination with HR for departing employees.

• Support additional administrative processes, including financial document preparation and filing, proxy coverage, delegation of authority documentation, coordination of departmental resources, and liaising with internal and external peers, as needed.

Contact, Document, and Engagement Management

• Provide administrative support for the department's CRM and document management systems (DMS), including system maintenance, issue resolution, testing, and coordination with IT.

• Maintain CRM and DMS data as Data Steward, ensuring timely and accurate data entry and performing routine data cleanup, research, and quality checks to address incomplete, duplicate, or misfiled records.

• Work with the Office of the General Counsel and Investment Department management to support records management policies, retention schedules, and internal tracking of offsite records.

• Distribute and manage the workflow of investment recommendations and approvals, ensuring accurate filing and record retention within the document management system.

Departmental Financial Administration and Analysis

• Manage the review, reconciliation, approval, and payment of departmental expenditures, ensuring accuracy, timely processing, and compliance with administrative policies and procedures, including applying journal entries as needed.

• Assist with the annual departmental budget and mid-year forecast, and preparation of ad hoc budget analyses as requested.

• Manage vendor and subscription services, including maintaining accurate records, monitoring contract terms and key dates, processing renewals and terminations, reconciling fee discrepancies, overseeing payment of invoices, and maintaining complete vendor files.

Meeting, Event, and Travel Coordination

• Coordinate the planning and administration of internal and external meetings, including meeting logistics, materials, execution, and related travel arrangements for Investment Department staff, Trustees and Investment Advisory Committee (IAC) members.

• Support the preparation, production, and distribution of quarterly IAC reporting packages and IAC and Finance Committee presentation materials, coordinating reporting logistics and communicating the status of deliverables.

• Maintain and publish the department calendar of meetings and events, coordinating schedules for Investment Department team members, visitors, conferences, and special events, and ensuring meeting details and materials are distributed in advance.

• Prepare weekly reporting packages and agendas for team meetings, coordinating with CIO and Managing Directors to compile investment information, discussion items, and final agenda content.

We encourage candidates with relevant experience to apply, even if they do not meet all of the qualifications listed below.

The salary ranges listed in this posting are in alignment with the qualifications listed below for this role. The role may be filled at a different level based on experience and qualifications, and compensation will be adjusted accordingly.

What you bring:

• Bachelor's degree in business, or an equivalent combination of education and related experience

• Minimum of 5 or 10 years of increasing responsibility with industry experience in administrative areas, along with knowledge of travel, group scheduling, and event coordination, preferred.

• Proficiency in Microsoft Office applications; experience with meeting management, contact management, document management, and procurement software preferred.

• Readiness and excitement to introduce artificial intelligence into regular workflows and responsibilities.

• Strong ability to work collaboratively as part of a team and provide support to peers as needed.

• Ability to prioritize workload, manage multiple tasks, and complete projects accurately and efficiently.

• Ability to learn tasks independently and apply prior experience to new situations, with an interest in continuing to develop skills and expertise.

• Excellent interpersonal, organizational, and time management skills, with flexibility to adapt to changing priorities.

• Strong attention to detail, including the ability to proofread and edit materials with accuracy.

Application Instructions:
To apply, please submit a resume and a brief, one-page cover letter that states how your qualifications and experience align with the requirements and how your experience will support HHMI in its mission.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act. #LI-EG1

Compensation Range

Investment Relations Associate: $28.65 - $35.81 - $46.55

Senior Investment Relations Associate: $34.21 -$42.76-$55.59

Pay Type:

Hourly

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.

Client-provided location(s): Chevy Chase, MD

Job ID: HHMI-R-4047

Employment Type: OTHER

Posted: 2026-01-09T19:35:17