Administrative Coordinator - Bhatia Lab

Primary Work Address: 77 Massachusetts Avenue, Cambridge, MA, 02139

Current HHMI Employees, click here to apply via your Workday account.

About the Lab:

The Laboratory for Multiscale Regenerative Technologies (LMRT) at MIT, led by Dr. Sangeeta Bhatia, is an interdisciplinary research environment focused on advancing fundamental and applied biological science, and uses these insights to design technologies to transform patient care. Our mission is ambitious, fast-moving, and deeply meaningful. Supporting this leadership requires attentiveness and ownership - particularly when priorities overlap or change rapidly. The lab brings together researchers, trainees, and collaborators to pursue innovative, impactful research, values operational and scientific excellence, and cultivates a strong, supportive team climate.

For more information about the lab and its work, please visit the lab website: https://www.lmrt.mit.edu/

Professor Bhatia is an educator deeply committed to mentoring students and teaching at MIT. She is also a pioneer of nanomedicine through leadership of the Marble Center for Nanomedicine, an advocate for women faculty and founders through initiatives such as the Faculty Founder Initiative, and an entrepreneur and board member engaged in translational ventures, governance, advisory roles, investor discussions, and intellectual property strategy. Her portfolio includes academic leadership, entrepreneurial engagement, public advocacy, and service on multiple boards and advisory panels - each with distinct stakeholders and peak cycles throughout the year.

• The opportunity to work closely with a faculty investigator and lab leadership in a dynamic research environment
• A competitive compensation package with comprehensive health and welfare benefits
• Exposure to the academic research ecosystem at MIT, including collaboration with faculty, trainees, administrators, and external partners
• A supportive work culture that values professionalism, communication, and continuous improvement
• Opportunities to develop and strengthen skills in research administration, coordination, and operations

• Provide high-level administrative support to Dr. Bhatia, including calendar management, scheduling meetings, prioritizing requests, and coordinating internal and external communications
• Triage high-volume email communications with discretion and judgment.
• Serve as a primary point of contact for the lab, interfacing with departmental administrators, central offices, collaborators, and external partners
• Support hiring and onboarding activities, including coordinating interviews, preparing onboarding materials, and assisting with personnel-related documentation
• Coordinate travel arrangements, reimbursements, and event logistics for Dr. Bhatia, lab members, visitors, and collaborators
• Maintain organized records, files, and documentation related to lab operations, personnel, and compliance
• Updated and maintain comprehensive activity records (talks, honors, service, governance roles, conflicts of interest) for Dr. Bhatia
• Coordinate submission of letters, nominations, and formal documentation
• Track deadlines and ensure timely completion of deliverables
• Provide planning and logistical support for lab meetings, retreats, events, outings, and celebrations, including scheduling, maintaining invitation and distribution lists, reserving rooms, arranging catering, preparing and distributing materials, coordinating AV support, and related tasks
• Maintain team bios, photos, abstracts, and other lab-facing materials
• Support special projects and initiatives as assigned to improve lab operations, efficiency, and communication

• A bachelor's degree is required
• Three or more years of progressively responsible administrative experience; experience in a research or academic environment is preferred
• Strong organizational skills with the ability to adapt when priorities overlap or change rapidly
• High attention to detail, sound judgment, and a proactive, solution-oriented approach to work
• Commitment to attentiveness and ownership of tasks that anticipate needs, and to meeting deadlines with minimal supervision
• Excellent written and verbal communication skills and the ability to interact professionally with a wide range of stakeholders
• Ability to handle sensitive and confidential information with discretion
• Proficiency with administrative tools and platforms such as Microsoft Office, Google Suite, and shared document systems
• A strong service mindset, with flexibility and a proactive approach to supporting others