Project Coordinator

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a dynamic and fast-paced real estate development executive and their team. This role requires a high level of professionalism, discretion, and adaptability. You will act as the right hand to the developer, helping manage day-to-day operations, communications, and special projects across a variety of residential and commercial real estate ventures.

What You Will Do

Executive Support:

• Manage and maintain the executive's calendar, schedule meetings, and coordinate travel arrangements
  
• Screen and prioritize emails, calls, and requests for the executive's attention
  
• Prepare briefing materials, agendas, and follow-ups for meetings
  
• Draft and proofread correspondence, presentations, and reports

• Track deadlines, deliverables, and status updates across multiple real estate development projects
  
• Liaise with architects, contractors, legal teams, brokers, and other stakeholders
  
• Help coordinate due diligence, permitting, construction schedules, and vendor management
  

• Organize and maintain files, including contracts, blueprints, budgets, and permits
  
• Handle expense reports, invoices, and financial documentation
  
• Support office operations, including supplies, vendor relations, and general organization
  

• Represent the executive in internal and external communications
  
• Build and maintain relationships with investors, clients, city officials, and team members
  
• Ensure timely and effective communication between the executive and key stakeholders
  

• Handle sensitive information with the utmost confidentiality and professionalism
  
• Assist with personal tasks and errands, as needed, to support the executive
  

• 3+ years of experience as an executive assistant, preferably in real estate, construction, or a related industry
  
• Exceptional organizational and time management skills
  
• Excellent written and verbal communication abilities
  
• Strong problem-solving skills and attention to detail
  
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello)
  
• Ability to work independently and manage multiple priorities in a deadline-driven environment
  
• Professional demeanor and ability to interact with high-level stakeholders
  
• Curiosity about artificial intelligence and emerging technologies, with a strong desire to continuously learn and apply new tools to work more efficiently.
  
• This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.
  

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning