Operations & Tenant Coordination Administrative Assistant

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

Howard Hughes Communities is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Operations and Tenant Coordination teams, with occasional administrative support for Leasing. This role requires a high level of professionalism, discretion, adaptability, and follow-through.

What You Will Do

• Perform high-level and confidential administrative support for the Operations and Tenant Coordination teams, with occasional administrative support for Leasing.
  
• Manage calendars and schedules, including coordinating appointments, resolving conflicts, preparing meeting materials, and tracking follow-up items.
  
• Monitor incoming correspondence and shared inboxes; draft, proofread, route, and respond to routine communications while escalating time-sensitive matters.
  
• Prepare, submit, and track expense reports, including collecting receipts, confirming coding, obtaining approvals, and resolving rejected or incomplete submissions.
  
• Coordinate meetings, conference calls, site visits, and travel logistics; prepare agendas, distribute materials, record action items, and monitor deadlines.
  
• Maintain organized electronic and physical files, including confidential records, correspondence, contracts, reports, and supporting documentation.
  
• Maintain operational and tenant coordination records, reports, and workflows in internal systems including, but not limited to, Workday, Salesforce, eBuilder/Trimble, Monday.com, Icertis, and Coupa.

• 3+ years of experience as an administrative or executive assistant, preferably in real estate, construction, property management, or a related industry
  
• Exceptional organizational and time management skills
  
• Excellent written and verbal communication abilities
  
• Strong problem-solving skills and attention to detail
  
• Proficient in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint, as well as Google Workspace and project management tools (e.g., Asana, Trello, Monday.com)
  
• Ability to work independently and manage multiple priorities in a deadline-driven environment
  
• Professional demeanor and ability to interact effectively with leadership, tenants, vendors, contractors, and other high- level stakeholders
  
• Demonstrated ability to support multiple leaders or teams while managing competing priorities and deadlines
  
• Strong follow-through, attention to detail, and ability to anticipate needs and close communication loops
  
• Ability to handle confidential information with discretion and maintain a high level of professionalism
  

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning