Office Manager

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

The Office Manager serves as the face and first impression of The Howard Hughes Corporation for all internal and external clients. In this role, the office manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The ideal candidate for this role maintains the utmost professionalism, superior customer service, is able to anticipate needs for all office events and is able to manage ad hoc projects as needed.

What You Will Do

• Performs high-level contracting & administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information.
  
• Participates in administrative support functions such as budgeting or creating and maintaining spreadsheet tracking reports.
  
• Schedules meetings/conference calls and appointments, makes travel arrangements, as needed.
  
• Manage access badges for our office, parking garage, and fitness center in a timely manner.
  
• Manage vendor relationships for office equipment, workplace supplies, and coordinates with property management organization.
  
• Manage month-end billing including invoice reconciliation, maintenance of daily transaction records, collection, processing of payments, and working with accounting department.
  
• Update and distribute phone extension list as required.

• Associates or undergraduate degree preferred.
  
• Minimum of five years of administrative or office management experience
  
• Punctual.
  
• Maintain a professional appearance at all times. This person is often the first impression of our company for clients, government officials and guests.
  
• Strong writing skills.
  
• Professional interaction with clients and vendors.
  
• Build positive working relationships with employees at all levels within the organization.
  
• Self-starting and resourceful; able to work efficiently with limited information.
  
• Able to effectively multi-task and handle multiple projects.
  
• Exercise sound judgment when making decisions and willing to ask if unsure.
  
• Able to meet deadlines as necessary.
  
• Effectively work with minimal supervision.
  
• Strong attention to detail.
  
• Exceptional communication skills, both verbal and written.
  
• Good problem solver/creative thinker.
  
• "Can-do" attitude and proactive.
  
• Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.
  
• Learn other technologies as needed (Coupa, Salesforce, access badge system, etc.)
  

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning