Administrative Assistant- Culture+People

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

As the Administrative Assistant, this role will provide administrative support to multiple Human Resources Leadership team members including the SVP Culture+People. The Administrative Assistant will carry out responsibilities ensuring optimal organization for the C+P department by assessing and effectively managing their time across competing priorities. This role will be proactive in Human Resources event coordination, booking travel arrangements, calendar management, contract management, procurement and expense reporting for the department.

What You Will Do

• Strategic schedule management based on up-to-date priorities with limited oversight: schedules meetings, travel, and events to enable high productivity and value for time spent.
  
• Maintain individual and team calendars.
  
• Attend regular team status meetings and maintain/circulate agendas, status reports and notes.
  
• Processes invoices for HR work and projects as needed
  
• Onboard new vendors within Coupa and confirm vendor contracts are up to date. Liaison with key department personnel to manage approval process.
  
• Co-coordinates special activities and functions such as conferences, special events, travel appearances, guest travel arrangements, meetings, interviews and conference calls.
  
• Coordinates special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
  
• Assists with presentations, document preparation and special projects as needed.
  
• Maintains appropriate bounds of confidentiality around topics of HR focus, content of work products, and access to employee-level data.
  
• Manage all incoming and outgoing mail, including sorting, distribution, and preparing packages for shipment.
  
• Coordinate inventory needs and oversees procurement of department supplies and snacks.
  
• Reconcile transactions within Navan expense management system.
  
• Serve as back up to other Administrative Assistants as needed and display high level of collaboration with Administrators supporting other leaders in the business.
  
• Provide back up support for front reception desk on an as-needed basis.
  
• Serve as departmental liaison with other departments.
  

• High school diploma or equivalent from an accredited institution.

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning