Administrative Assistant

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About the Role

As an Administrative Assistant, crucial administrative support is provided across various community management functions. This role involves effective communication with stakeholders, secretarial assistance to the Community Manager and Assistant Community Manager, coordination of resale packets and compliance processes, and support for the board. Responsibilities extend to organizing meetings, maintaining comprehensive calendars, managing filing systems, overseeing supply inventory, and performing additional assigned duties. Meticulous attention to detail, organizational proficiency, and a commitment to ensuring the efficient operation of community associations are essential in this position.

What You Will Do

• Provide comprehensive administrative support for all community management functions, ensuring effective communication with board members, homeowners, committee members, and vendors.
  
• Offer secretarial assistance to the Community Manager and Assistant Community Manager, handling typing tasks for office correspondence, notices, manuals, and memoranda as well as preparing and assembling monthly reports and board packages for distribution.
  
• Work closely with the Community Manager to gather, organize, and prepare resale packets and welcome packets for property transactions, ensuring accuracy and adherence to established procedures.
  
• Assist and coordinate the organization of elections for the Executive Board with the Community Manager.
  
• Maintain and update comprehensive annual calendars for various community associations, including key events, meetings, and deadlines to ensure effective planning and coordination.
  
• Share in relief support for receptionist.
  
• Coordinate accident reports, ensuring timely retrieval. Facilitate paperwork submission and expedite insurance claims resolution.
  
• Maintain an organized filing system for community association documents, including meeting minutes, correspondence, financial records, and vendor information.

• Strong organizational and multitasking abilities.
  
• Proven experience in administrative support roles.
  
• Excellent written and verbal communication skills.
  
• Advanced proficiency in Microsoft Office Suite, with emphasis on Word, Excel, Outlook, and PowerPoint. Familiarity with specialized community association software, including Jenark and SmartWebs, is highly preferred.
  
• Must enjoy a high level of public interaction.
  
• Good problem-solving skills with the ability to function independently, exercise good judgment, and maintain attention to detail.
  
• Knowledge or experience in community association management is preferred.
  

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning