VIM Specialist

At Hitachi we're looking for a talented professional to take ownership of our Vendor Invoice Management (VIM) solutions and help drive efficiency across our finance operations.

In this role, you'll play a key part in implementing, enhancing, and supporting our VIM platform, ensuring seamless invoice processing, improved workflow automation, and the highest standards of data integrity.

You'll collaborate with cross-functional teams to optimise processes, troubleshoot issues, and deliver continuous improvements that add real value to the business.

If you thrive in a fast-paced environment, enjoy solving complex challenges, and want to contribute to smarter, more efficient financial operations, we'd love to hear from you.

How you'll make an impact:

• Create and process purchase orders accurately and in a timely manner in line with approved requirements and internal controls.
• Ensure all purchase orders are correctly structured, compliant, and aligned with commercial and contractual terms.
• Follow up with vendors to confirm PO receipt, acknowledgements, and delivery alignment where required.
• Track open purchase orders and proactively resolve discrepancies, delays, or issues impacting delivery or invoicing.
• Reconcile supplier invoices against purchase orders and goods receipt records.
• Investigate and resolve invoice mismatches related to quantity, pricing, tax, or terms.
• Liaise with Procurement, Finance, and Vendors to ensure timely invoice approval and payment.
• Support month-end and audit activities by ensuring PO and invoice data is accurate and complete.
• Maintain clear records and documentation for all PO and invoice transactions.

• Experience using ERP systems (e.g. SAP, Oracle) and basic data analysis tools.
• Strong attention to detail and accuracy in transactional processing.
• Good understanding of purchase order and invoice processes.
• Ability to follow up effectively and resolve issues with internal teams and external vendors.
• Organised, methodical approach with the ability to manage multiple transactions simultaneously.
• Clear and professional communication skills.