Project Administrator

The Opportunity

We are looking for a Program Administrator to support software research and development programs by coordinating delivery activities, maintaining program operations, and helping cross-functional teams execute effectively across the software development lifecycle.

This role provides administrative and operational support for planning, documentation, governance, reporting, release coordination, and stakeholder communication in a fast-paced environment. The Program Administrator helps maintain structure, visibility, and follow-through across engineering, product, quality, and business teams.

The primary focus for this role will require strong financial acumen and a high level of attention to detail.

How You'll Make an Impact

• Support project and release planning activities, primarily focusing on financial and resource planning for projects, establishing budget baselines, and maintaining forecasts.
• Coordinate and run monthly project EAC reviews and track actions to completion, working with R&D leaders and project managers to ensure alignment.
• Perform weekly analysis of project timesheet reporting against forecasts and provide reports to project managers and R&D leaders for follow-up as needed.
• Prepare agendas, meeting materials, minutes, and follow-up communications for governance reviews, team meetings, and cross-functional checkpoints.
• Compile status updates from PMO and R&D leaders for monthly project reviews.
• Capture and maintain tracking of project lessons learned to ensure action plans are generated and followed through to completion.
• Track and maintain project KPIs, ensuring data integrity for KPI dashboards.
• Support software governance processes by organizing documentation, approvals, standards tracking, and audit-ready records.
• Identify opportunities to improve administrative processes, reporting, meeting effectiveness, and program coordination workflows.
• Host RMT meetings as backup to the project manager when needed, ensuring project plans, risks, and actions are captured and reviewed for updates.

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role, preferably in a software development environment.
• Strong financial acumen with the ability to understand and explain financial forecasting, trends, and opportunities for improvement.
• Strong understanding of Software Development Life Cycle (SDLC) methodologies and software release process requirements.
• General understanding of project management methodologies, tools, and techniques.
• Proficiency in project management and collaboration tools used in software development environments, such as JIRA, Azure DevOps, Confluence, and Excel.

• Private medical care and life insurance
• Access to fitness and wellness programs
• Access to benefits platform with discounts and perks
• Employee Capital Plans (PPK)
• Equipment for working from home or allowances for setting up a workplace at home
• Spectacles and contact lenses allowance
• Company events and team-building activities
• Psychological support program
• Free parking available