Logistics Operations Assistan (m/f/d)

The Opportunity

We are looking for an Administrative Support Assistant to provide operational and logistical support across three main areas: daily contractor coordination, transport and material flow management, and data updating/reporting. This role ensures smooth communication between internal teams and external providers, maintains accurate records, supports day-to-day administrative tasks and assists with incident resolution.

How you will have an impact:

• Coordinate monthly orders for personnel, machinery and overtime with external service providers.
• Request and manage transport quotations for regular and urgent shipments, including imports and returns.
• Organize and track material pickups and deliveries, ensuring timely communication to stakeholders.
• Create and monitor transport purchase requisitions and follow up on purchase orders in SAP.
• Update daily kit status and weekly kit progress and maintain master files accurately.
• Review and refine work templates, ensuring compliance with operational guidelines and correcting deviations.
• Document Claim to contractors / LSP (NCR's)
• Support incident resolution related to materials and coordinate with internal teams for Tier 3 actions.

• High school diploma or equivalent; training in administration is a plus
• Experience in logistics or procurement support is an advantage.
• Advanced proficiency in Excel; ability to manage and analyze data effectively.
• Familiarity with Power BI and SAP is preferable.
• Strong organizational and time-management skills with attention to detail.
• Ability to follow established processes and maintain accurate documentation.
• Basic English knowledge