HR Operations Specialist (ELC)

The opportunity:

Performs day to day processing of HR requests related to one or more service lines (Employee Life Cycle, Integrated Talent, Global Mobility, Learning & Development, Compensation & Benefits, Payroll, People Analytics and HRIS) for an assigned group of employees handling also complex and escalated tasks. Ensures appropriate support for internal customers and deliver accurate and timely processing of information with all stakeholders and assures that quality controls like e.g. the 4-eye-check are carried out.

How you'll make an impact:

• You will prepare for employee onboarding (pre-employment screening (PES check); prepare offer letter; raise MyHR ticket to create new hire in the HR system (Hinext); conduct orientation training; announce the new employee on their 1st day, etc., for outsourced staffs, arrange health check up and conduct orientation training for them, make sure the staff is created in Hinext as well.
• You will collect resignation letter from employee; make sure that the employee is terminated in Hinext; collect Separation check list/ Exit interview/ non-disclosure declaration form from employee on/before their last working day; issue Decision of Termination, for outsource staffs, coordinate with vendor to terminate employee in accordance with local laws.
• You will keep track of probationary period, labor contract term to prepare contract renewal in a timely manner in accordance with the local laws (raise MyHR ticket to GBS team to send reminder to Manager/ HRBPs, issue the new contract, file the duly signed/stamped documents, update new contract end date in Hinext), for outsource staffs, coordiate with vendor to renew labor contract on time as well.
• You will deliver HR Service support to the HR community, managers, and employees as requested via MyHR ticket, aadministrate local ServiceNow tickets and ensure timely closure of tickets, maintain a high level of data quality and accuracy in the systems and provide on-demand reports related to the process when required and manage personnel file (filling hard copy as well as scanned copy), support payroll tasks as assigned by manager and support HR Time related activities and queries.
• You will recommend enhancements and simplification of existing processes and procedures based on feedback and experience with customers, lead some process improvement activities and participate in various quality control and audit activities.
• You will recommend, develop, and assist in implementation of special programs in area of functional specialty, support HR cross-functional initiatives in area of functional responsibility, cross-countries support in SEA as and when required, require to support project or assignments initiated by Global, if any and other tasks as assigned by manager/ CHR.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• You hold a bachelor's degree.
• Minimum 1 to 2 years of experience in HR Operations.
• Full-time position and hybrid work arrangements can be considered. Cross countries HR operations support.
• Experience in HR Shared Services for a Global Company, onboarding, document control, ServiceNow and HR Operations will be an added advantage. Experience in absence and attendance system. Proficiency in MS Office, along with organizing, coordinating and analytical skills.
• Able to work in teams, able to work independently, working within deadlines and being process oriented will be an ideal fit. Good in stakeholders and vendors management, able to handle multi-tasks and work under tight timeline.
• Strong verbal and written in English communication skills is a must

• 16 days annual leave, flexible working policy.
• Benefit according to local standards: Heath-care insurance benefits to employees and their family dependents (spouse & children), annual vaccination, summer outing.
• Growth possibility: Learning and development platform, career movement opportunity within organization.
• Possibility to gain experience in international environment and work with an industry leader in green energy solutions.