Finance Specialist (Accounts Payable & Receivable)

At Hitachi Energy, we are committed to powering a sustainable energy future through operational excellence and customer focus. We are seeking an experienced Accounts Payable / Accounts Receivable Professional to support and enhance our finance operations, ensuring efficient payment processing, collections management, stakeholder engagement, and compliance with internal controls and financial policies.

In this role, you will work closely with business units, customers, suppliers, and shared service teams to drive timely invoice processing, payment execution, account reconciliation, collections activities, and issue resolution. You will play an important role in maintaining strong financial governance while delivering excellent service to both internal and external stakeholders.

How You'll Make an Impact

Accounts Payable (AP)

• Manage end-to-end accounts payable activities, including invoice processing, payment runs, and employee expense claim administration.
• Review and reconcile accounts payable transactions to ensure accuracy and completeness.
• Ensure vendor payments are processed accurately, on time, and in compliance with company policies and regulatory requirements.
• Support the development, implementation, and continuous improvement of AP processes and controls.
• Monitor open VIM invoices and AP aging items, driving timely resolution of outstanding issues.
• Review weekly and monthly payment proposals before execution.
• Validate and maintain supporting documentation for travel and employee expense claims.
• Review supplier statements of account and coordinate with suppliers and business units to resolve discrepancies.
• Support vendor master data maintenance, including collection and updating of company registration and identification documents.
• Conduct regular discussions with business units regarding critical open invoices and aging balances.
• Collaborate with CSS Hub and internal stakeholders to communicate AP performance updates and meeting outcomes.
• Monitor critical supplier payments and ensure business continuity through timely payment execution.
• Provide guidance and support to stakeholders on AP-related queries and issues.

• Monitor accounts receivable aging and proactively follow up on overdue balances with customers and business units.
• Prepare and distribute customer statements of account and coordinate resolution of disputes or payment concerns.
• Engage customers to secure outstanding payments and negotiate repayment arrangements when required.
• Prepare collection reports and aging commentaries for business unit controllers and management reviews.
• Support the quarterly review of doubtful debt provisions and assist with related reporting requirements.
• Coordinate with internal teams to identify and allocate customer payments accurately.
• Provide collection updates and documentation for management reporting and review meetings.
• Participate in collection review meetings with business units and provide recommendations for resolution of overdue accounts.
• Support customer and business partner master data activities, including creation, extension, and account unblocking requests.
• Provide day-to-day support for AR-related inquiries from internal and external stakeholders.
• Conduct ROC and background searches for potential customers as required.

• Bachelor's Degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 2-4 years of experience in Accounts Payable, Accounts Receivable, or a similar finance function.
• Good understanding of AP and AR processes, controls, and financial reporting requirements.
• Experience working within a shared services or multinational environment will be an advantage.
• Knowledge of SAP or other ERP systems is preferred.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent communication and stakeholder management abilities.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel.
• Detail-oriented with a commitment to accuracy, compliance, and continuous improvement.