Executive Assistant

The opportunity

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization

How you'll make an impact

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with strong attention to detail.
• Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and alignment with company branding.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries, calls, and visitors professionally.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Process expense reports, invoices, and financial documentation accurately and promptly.
• Support special projects and initiatives, conducting research and compiling data when required.
• Maintain organized physical and digital filing systems to ensure efficient document retrieval.
• Anticipate executive needs and proactively identify and resolve potential issues.
• Coordinate office supplies, equipment maintenance, and administrative tasks to ensure smooth daily operations.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Minimum 5+ years of progressive experience as an Executive Assistant supporting C-suite executives or senior leaders in a fast-paced corporate environment.
• Bachelor's degree in business administration, Communications, or a related field preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent written and verbal communication skills with strong command of grammar and clarity.
• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.
• Proactive, self-motivated, and capable of working independently with minimal supervision.
• Experience with travel coordination and expense management systems is highly desirable.
• Strong problem-solving skills and meticulous attention to detail.

Apply now

Current employees apply here

Client-provided location(s): Dubai, United Arab Emirates

Job ID: Hitachi_Energy-JID3-178621

Employment Type: FULL_TIME

Posted: 2026-02-25T23:35:32