Administration Specialist
Yesterday Mysore, India
About us
Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all.
- Size: 10,000+ employees
- Industry: Engineering
Mission Statement
Facility & Shift Enablement: Ensure seamless 24x7 facility and administration support, aligned to shift-based manufacturing operations. Transport & Workforce Access: Provide safe, reliable, and timely transport solutions, especially for shift employees including women workforce. Employee Experience: Deliver high-quality workplace services (canteen, hygiene, security, amenities) to support productivity and well-being.
Compliance & Governance: Ensure full adherence to statutory requirements, safety norms, and internal governance standards.
How you'll make an impact
Your Background
Apply now
Current employees apply here
Facility & Shift Enablement: Ensure seamless 24x7 facility and administration support, aligned to shift-based manufacturing operations. Transport & Workforce Access: Provide safe, reliable, and timely transport solutions, especially for shift employees including women workforce. Employee Experience: Deliver high-quality workplace services (canteen, hygiene, security, amenities) to support productivity and well-being.
Compliance & Governance: Ensure full adherence to statutory requirements, safety norms, and internal governance standards.
How you'll make an impact
- Manage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).
- Own and ensure shift-wise transport management,
- Route planning and optimization based on shift timings, Safe and punctual pick-up/drop services
- Special focus on late evening/night shift transport for women employees as per statutory and company guidelines
- Ensure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.
- Oversee canteen operations across shifts, ensuring:
- Availability of meals/snacks aligned to shift timings
- Hygiene, FSSAI compliance, and quality standards
- Nutritional adequacy for shopfloor workforce
- Ensure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.
- Manage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.
- Drive compliance with statutory requirements:
- Contract Labour (Regulation & Abolition) Act
- Karnataka Shops & Establishment / Factory Act provisions (where applicable for welfare & transport)
- Canteen, transport, and labour license requirements
- Lead strong vendor governance, including:
- Transport, canteen, and facility vendors
- SLA definition, performance reviews, and cost optimization
- Ensuring manpower discipline and compliance from contractor workforce
- Ensure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.
- Partner with HR and EHS to support:
- Drive cost control and budgeting for admin services, focusing on efficiency in transport utilization and vendor spend.
- Lead continuous improvement initiatives
- Supervise admin team and contractor workforce, ensuring shift coverage and service continuity
- Drive performance management and accountability for admin staff and vendors
- Build a service-oriented and responsive culture, especially for shift workforce requirements
- Ensure discipline, compliance, and safety adherence across all admin-managed services.
- Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
- Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business
Your Background
- Bachelor's degree (Administration / Commerce / Engineering preferred)
- 5-8 years of experience in factory administration / facility management in a shift-based manufacturing environment
- Hands-on experience in transport management for shift operations (mandatory for Mysore context)
- Strong knowledge of contract labour compliance, vendor management, and statutory requirements
- Good stakeholder management and problem-solving skills
- Proficiency in SAP / MS Office tools
- Proficiency in both spoken & written English language is required.
Apply now
Current employees apply here
Additional Information
- Job category: Administration and Office
- Posted: yesterday
Perks and Benefits
Health and Wellness
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA with Employer Contribution
- Pet Insurance
- Mental Health Benefits
- Virtual Fitness Classes
- On-Site Gym
Parental Benefits
- Fertility Benefits
- Family Support Resources
- Birth Parent or Maternity Leave
- Adoption Assistance Program
Work Flexibility
- Flexible Work Hours
- Remote Work Opportunities
- Hybrid Work Opportunities
Vacation and Time Off
- Paid Vacation
- Unlimited Paid Time Off
- Paid Holidays
- Personal/Sick Days
- Summer Fridays
Financial and Retirement
- 401(k) With Company Matching
- Performance Bonus
- Relocation Assistance
- Financial Counseling
- Stock Purchase Program
Office Life and Perks
- Commuter Benefits Program
- Snacks
- Some Meals Provided
- Company Outings
- Holiday Events
Professional Development
- Tuition Reimbursement
- Learning and Development Stipend
- Promote from Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Work Visa Sponsorship
- Leadership Training Program
- Internship Program
- Associate or Rotational Training Program
- Professional Coaching
- Shadowing Opportunities
Diversity And Inclusion
- Diversity, Equity, and Inclusion Program
- Employee Resource Groups (ERG)