Listing Coordinator & Compliance Specialist

Henry Schein Global Is A Health Solutions Company Powered by A Network of People and Technology

Our 900+ Team Schein Members in Canada work together to support dental and medical practitioners, practices and businesses providing supplies, equipment, service, and digital technology driven through an all-encompassing business solutions approach which brings our Corporate Mission to life:

"To help our customers be more successful, so they can focus on delivering the best quality care."

WHY US

You will enjoy a compensation package including salary, health benefit plans, and pension. We will also provide you with the opportunity to engage and participate in a variety of team perks, corporate and wellness initiatives. We are a company focused on individual talent development and success, in addition to your well-being.

WHAT YOU WILL DO

• Manage the full lifecycle of dental practice listings, from intake through closing, ensuring accuracy and completeness of all data in Salesforce.
• Coordinate with brokers, consultants, and clients to collect and organize financial, operational, and marketing materials required for each listing.
• Review and validate all listing agreements, brokerage documents, and client files for accuracy, authorization, and compliance with Tier Three and Henry Schein standards.
• Maintain an organized, secure system for managing confidential client information and legal documents.
• Support management in implementing and maintaining standard operating procedures for listings and compliance functions.
• Oversee Salesforce data entry accuracy and contribute to workflow and reporting improvements.
• Train new users on Salesforce features related to listings, compliance checkpoints, and reporting.
• Collaborate with the marketing team to ensure listings are approved and published to Tier Three's marketing channels.
• Track compliance timelines, renewal dates, and ensure listings remain active and in good standing.
• Support brokers with administrative documentation, listing updates, and coordination of showings or related activities.
• Assist with preparation of internal audit materials, reports, and compliance summaries.

• Post-secondary education or equivalent work experience.
• Strong administrative and organizational skills with high attention to detail.
• Experience in Salesforce administration or CRM systems preferred.
• Understanding of professional services, financial, or brokerage environments an asset.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Proficiency with Microsoft Office and cloud-based document management systems.
• Bilingualism (English/French) considered an asset.